Site Operations

For over 50 years, Paul White Company has provided flooring and countertop solutions for commercial and residential projects from our home base in Portland, Maine. We specialize in quality materials and expert installation backed by a high level of customer service, and we hold ourselves to that standard every day.

Our employees are key to our success. We treat everyone equally and give each team member the opportunity to grow their skills and advance within the company. Our goal is for every employee to build a long-term career with us, all the way to retirement, supported by a complete benefits package and a 401(k) program. We value a healthy balance between work and home life, nurture a rich company culture, and actively seek employee input as we make changes that benefit everyone.

Ready to begin a rewarding career with Paul White Company?

Position Summary
Based out of our Portland office, the Site Operations Supervisor is the bridge between our Project Managers and our installation crews. This role manages communication, change coordination, and daily and weekly site reporting across multiple commercial jobsites in [southern Maine / the greater Portland area]. The ideal candidate is highly organized, communicates clearly and professionally, and is comfortable traveling between sites throughout the day.

Responsibilities

Site Oversight and Production

• Oversee day-to-day operations on multiple jobsites
• Personally monitor production on assigned jobs to keep projects on or ahead of schedule
• Maintain a high standard of workmanship on every installation
• Lead and motivate crews to encourage strong performance and accountability
• Troubleshoot installation and site issues as they arise
• Ensure client satisfaction with the finished work and the condition of the jobsite

Planning and Coordination

• Know the project plans and scope of work thoroughly before starting, including reviewing every notation on the drawings, marking them up, and keeping your own notes
• Serve as the primary link between Project Managers and crews, making sure schedule, scope, and expectations are clear on both sides
• Identify, document, and communicate changes in scope or field conditions to the Project Manager promptly so changes can be priced and approved before work proceeds
• Coordinate material procurement so materials arrive before they are needed and extra trips are kept to a minimum
• Resolve site conflicts related to work sequencing and unforeseen conditions
• Meet regularly with sales and estimating staff to review upcoming jobs and estimates

Safety and Reporting

• Maintain and enforce all safety procedures, site policies, and company standards
• Attend and participate in on-site and off-site meetings, including GC coordination and health and safety meetings
• Complete a daily site report for each project and a weekly progress summary for Project Managers

Qualifications

• Prior experience supervising work on general contractor (GC) projects; commercial flooring experience strongly preferred
• Strong leadership and organizational abilities
• Excellent attention to detail, time management, and communication skills
• Confident communicating with crews, GCs, and clients, including leading on-site meetings
• Ability to read construction drawings and specifications
• Ability to interpret and apply policies and procedures
• Commitment to following all safety requirements; OSHA 10 or 30 a plus
• Proficiency with computers and mobile devices, including Microsoft Office
• Valid driver’s license and reliable transportation for travel between jobsites
• Ability to pass a comprehensive background check
• Professional appearance and attitude

Job Type: Full-time

Pay: $55,000.00 - $65,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Vision insurance

Work Location: In person