Site QA & Document Control Coordinator

About the Role

We are seeking an organised and reliable Site QA & Document Control Coordinator to support our project delivery team.

This is a site-based role responsible for maintaining project documentation, supporting quality inspections and ensuring records are complete and up to date. The successful person must be confident using Aconex and comfortable working on active construction sites.

Key Responsibilities

Quality Assurance

• Assist with onsite quality inspections.
• Complete and maintain Inspection and Test Plans (ITPs), checklists and inspection records.
• Take and file progress and quality photos.
• Track defects, non-conformances and outstanding corrective actions.
• Follow up supervisors and subcontractors for missing QA records.
• Confirm completed work is properly documented before areas are closed.
• Assist with commissioning, practical completion and handover documentation.
• Prepare QA status reports for the Project Manager.

Document Control

• Manage project correspondence and documents through Aconex.
• Upload, issue, distribute and file drawings, specifications and technical documents.
• Maintain current drawing and document registers.
• Ensure the site team is working from the latest approved drawings.
• Manage transmittals, RFIs, technical submissions and consultant responses.
• Track document approvals and follow up outstanding responses.
• Maintain clear and accurate electronic project folders.
• Compile operation and maintenance manuals and handover packages.
• Record meeting minutes and distribute action lists when required.

Essential Requirements

• Current NSW Construction White Card.
• Competent and confident using Aconex.
• Previous document control or project administration experience.
• Good Microsoft Office skills, particularly Word, Excel and Outlook.
• Strong attention to detail and record-keeping skills.
• Clear written and verbal communication.
• Ability to work independently and follow up outstanding information.
• Comfortable working onsite and communicating with builders, consultants and subcontractors.
• Australian working rights.

Preferred Experience

• Experience in commercial construction.
• Experience with mechanical, electrical, plumbing or other building services.
• Understanding of drawings, specifications, ITPs, defects and quality records.
• Experience preparing handover documents and operation and maintenance manuals.
• Procore or similar construction software experience would be beneficial.

Personal Qualities

We are looking for someone who is:

• Organised and dependable.
• Confident following people up.
• Careful with details.
• Able to manage several priorities.
• Practical and comfortable working with site teams.
• Willing to learn and take ownership of their responsibilities.