Site Receptionist

This position is for 1 month, possibility of Per Diem after that

SUMMARY: The Site Receptionist is responsible for supervision and

oversight of the reception area and the front office of People

Incorporated?s main office at 4 South Main Street in Fall River, in

addition to performing reception and office work in support of the

Agency. ESSENTIAL FUNCTIONS Operate Multi-line Telephone System, including answering and screening calls. Unlock and lock the main

building door every day. Receive and send faxes to the appropriate

person and/or division and program. Monitor and respond to two email

accounts. Manage operation and flow of front reception area to include

mail systems, deliveries, visitors, replacement badge requests, room

bookings, swag requests, and applicant inquiries. Greet and/or screen

visitors and employees and notify appropriate person of the visitor?s or

employee?s arrival. Document and relay messages when appropriate.

Maintain and update the marquee in the lobby area. Update room calendars

based on requests, availability, and room capacity, ensuring the room

calendars are updated at all times to avoid overbooking. Be available to

support the check-in process of certain meetings. Place orders for

various departments and assist in stocking supplies. Manage the stock of

first aid supplies for the Agency and check the main building first aid

kits monthly. Ensure the sharps container is at a level that is

acceptable and request disposal when necessary. Perform clerical

functions in support of the Human Resources department, including

updating data, filing, scanning, making calls, submitting payment

vouchers, following up with employees/applicants, conducting reference

checks, conducting document review, and copying. Respond to

internal/external department inquiries regarding forms. Coordinate with

appropriate staff and the Director of Human Resources to assure front

reception area is staffed during normal business hours. Occasionally

work after normal business hours to support evening orientation. Drive

personal vehicle to make purchases or conduct essential errands for the

HR team as needed. All other duties as assigned by supervisor.

QUALIFICATION REQUIREMENTS You Must Perform Each Essential Function satisfactorily. Reasonable accommodations may be made to enable

Individuals With Disabilities To Perform The Essential Functions. The qualifications listed below are representative of the knowledge, skill

and/or ability required. Knowledge obtained through attainment of a high

school diploma or equivalent Skill in secretarial/office functions,

including, but not limited to, typing and computer operations Skilled in

Microsoft Word, Excel, and Outlook Valid driver?s license and ability to

drive for work purposes Skill in organization, prioritization, and

working independently Ability to perform office functions, including,

but not limited to, multi-line telephone operation Ability to

communicate and work with others cooperatively Ability to multi-task A

qualifying criminal background check, driving record, and a valid

driver?s license are required. WORK ENVIRONMENT The work environment

characteristics below are representative of those an employee encounters

While Performing The Essential Functions Of This Position. Reasonable accommodations may be made to enable individuals with disabilities to

perform the essential functions. Noise level is that of office,

hospital, community, and home settings Business-related travel is

required PHYSICAL DEMANDS The work environment characteristics below are

representative of those an employee encounters while performing the

Essential Functions Of This Position. Reasonable Accommodations May Be made to enable employees with disabilities to perform the essential

functions.