SNAP EBT Project Consultant

Hiring: SNAP EBT Planning Consultant

Location: Remote (Must be available to travel to South Dakota for required onsite meetings, testing, and project activities)

Anticipated Start Date: January 1, 2027

Project Duration: Expected through 2029

Travel Expenses: Reimbursed separately according to state rates, when applicable.

About the Role

We are seeking an experienced SNAP EBT Planning Consultant to support the client in planning and procuring its Supplemental Nutrition Assistance Program (SNAP) Electronic Benefits Transfer (EBT) system.

The consultant will work closely with state stakeholders, the USDA Food and Nutrition Service (FNS), and EBT system vendors to develop procurement documentation, ensure federal compliance, prepare Advanced Planning Documents (APDs), establish evaluation procedures, and oversee system testing and acceptance activities.

Key Responsibilities

1. SNAP EBT RFP Development

• Review and update SNAP EBT Request for Proposal (RFP) documentation to align with current federal regulations, USDA/FNS guidance, and applicable industry standards, including Quest operating rules.
• Research and document business, functional, and technical requirements specific to South Dakota.
• Participate in project meetings with USDA/FNS regarding procurement and planning documentation.
• Support the state in evaluating and implementing federal recommendations.

2. RFP Evaluation and Procurement Support

• Develop a comprehensive RFP evaluation plan covering technical and cost evaluation criteria, scoring methodologies, and award recommendations.
• Prepare evaluation tools, scoring sheets, and summary documentation.
• Develop training materials and train evaluation team members on evaluation procedures.
• Support transparent, consistent, and compliant vendor evaluation.

3. Advanced Planning Documents (APDs)

• Prepare and submit Implementation Advanced Planning Documents (IAPDs) and updates (IAPDUs) for USDA/FNS review and approval.
• Ensure documentation complies with the applicable version of FNS Handbook 901 and relevant federal requirements.
• Develop project plans covering functional requirements, system design, capacity, security, training, schedules, resources, cost allocation, and budgets.
• Update planning documentation when project scope, schedule, funding, procurement approach, or system architecture changes.

4. EBT System Testing and Acceptance

• Develop and manage comprehensive test plans, test cases, test scripts, testing schedules, and acceptance criteria.
• Coordinate testing activities with the EBT processor, state stakeholders, and technical teams.
• Oversee unit, integration, performance, end-to-end, regression, user acceptance, and fail-safe testing.
• Lead System Acceptance Testing (SAT) to validate functional requirements, security, recovery, system controls, and contingency scenarios.
• Train state personnel on acceptance testing procedures and review test results.
• Establish Go/No-Go criteria and contingency plans for potential implementation delays.
• Prepare test evaluation reports for USDA/FNS review and approval.

Required Experience

• Demonstrated experience with SNAP EBT planning, implementation, procurement, or modernization projects.
• Strong knowledge of SNAP program requirements and USDA/FNS regulations and guidance.
• Experience developing or reviewing RFPs for government benefits administration or EBT systems.
• Experience preparing Advanced Planning Documents (APDs), Implementation APDs (IAPDs), or APD updates.
• Experience developing test plans, managing system testing, and conducting user acceptance or system acceptance testing.
• Strong project management, technical documentation, stakeholder coordination, and communication skills.
• Ability to work remotely and travel to South Dakota as required.

Preferred Qualifications

• Experience with state government human services or public assistance systems.
• Familiarity with FNS Handbook 901 and Quest operating rules.
• Experience with government procurement, vendor evaluations, cost analysis, and contract implementation.
• Experience coordinating with federal agencies, state program teams, and EBT processors.

Submission Requirements

Interested candidates must provide:

• Updated resume
• Three professional references
• Confirmation of availability based on work order requirements

Interested? Please share your updated resume and contact information to discuss this opportunity.

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