Snr / Procurement Admin & Support Officer

About Certis

Certis is a leading outsourced services partner that designs, builds, and operates smart, integrated solutions across security, facilities management, and customer experience. Headquartered in Singapore with a growing presence in Australia and Qatar, we harness the power of technology—from AI to Robotics—to deliver critical services that protect lives and enable communities to thrive.

At Certis, your work has purpose. You’ll be part of a mission that goes beyond operations—shaping safer, smarter, and better outcomes for people and businesses. We offer diverse career pathways, invest in your growth, and empower you to make a meaningful difference.

If you're ready to build the future, your journey starts here—with us.

Life at Certis

Power a Smarter, Safer World with Tech: We build purposeful solutions that serve, protect, and empower—driven by trust, powered by people.

Shape the Future: Take charge of your development and offering diverse opportunities across roles, borders, and technologies. Work alongside leaders who invest in your potential, and a culture that will take you further.

Where Purpose Meets Possibility: From safeguarding communities to shaping smarter, more sustainable futures, we’re committed to creating long-term value, not just for our customers, but for society and the environment.

Duties & Responsibilities

Job Purpose

To provide administrative and operational support to the Singapore Market by facilitating procurement processes, maintaining procurement records, coordinating with stakeholders and vendors, and ensuring compliance with procurement policies and procedures. The role supports the efficient sourcing and purchasing of goods and services while maintaining accurate procurement documentation and system records.

Key Responsibilities

Procurement Administration

• Process purchase requisitions (PRs), purchase orders (POs), and other procurement-related documentation in accordance with established procurement policies and procedures.
• Support quotation and tender exercises by coordinating documentation, submissions, and administrative requirements.
• Maintain procurement records, contracts, and supplier documentation in both electronic and physical filing systems.
• Track procurement requests and follow up with stakeholders to ensure timely completion of procurement activities.
• Monitor contract expiry dates and support contract renewal processes.

System and Data Administration

• Provide user support for procurement systems and e-procurement platforms.
• Ensure accurate data entry and maintenance of procurement records in relevant systems.
• Compliance and Governance
• Ensure procurement activities are conducted in accordance with company procurement policies and delegated approval authorities.
• Verify completeness of supporting documents before processing procurement transactions.
• Support internal and external audits by preparing procurement records and documentation.
• Maintain confidentiality and integrity of procurement information.

Stakeholder Support

• Serve as the first point of contact for routine procurement enquiries.
• Coordinate with business units on procurement requirements and documentation.
• Support department initiatives, projects, and process improvement activities.

Requirements and Skills:

• Diploma in Business Administration, Supply Chain Management, Procurement, Logistics, or a related discipline.
• Minimum 2–3 years of administrative, procurement, purchasing, or supply chain support experience.
• Experience with ERP or procurement systems (e.g., SAP, Ariba, Coupa, Oracle, or equivalent) is advantageous.
• Experience in contract administration and vendor management support would be beneficial.
• Proficient in Microsoft Office applications, particularly Excel, Word, and PowerPoint.
• Familiarity with procurement and ERP systems.
• Good understanding of procurement processes and documentation requirements.
• Ability to prepare reports and maintain accurate records.

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Recognition & Reward

• Be part of a purpose-driven, values-led workplace that fosters collaboration, respect, and a culture of continuous growth.
• Enjoy a competitive remuneration package with performance-based incentives and eligibility for annual bonuses.
• Benefit from comprehensive medical and dental coverage, along with holistic wellness initiatives and dedicated mental health support.