SO Sr Coord Admin Svcs Assignment

JOB SUMMARY

Reporting directly to the Administrative Services Director, responsible for coordinating current and potential grants for the Williamson County Sheriff’s Office, administering Civil Service processes, managing departmental policy and compliance systems, and providing operational and administrative support to leadership.

EXAMPLES OF WORK PERFORMED

• Researches and evaluates grant opportunities; coordinates development, submission, and post-award administration
• Prepares Commissioners Court agenda items for grant applications, funding acceptance, and contract modifications
• Routes grant approvals through the chain of command and works with County departments to ensure compliance with requirements
• Collects and analyzes data to substantiate community needs and support grant proposals and reporting
• Manages grant timelines, deliverables, financial documentation, and audit readiness
• Serves as the Civil Service Coordinator, administering Civil Service rules and maintaining official records
• Manages the full promotional process, including eligibility verification, exam administration, coordination with Boards, and publication of eligibility lists
• Administers departmental policy, records, and compliance systems
• Updates and distributes policies, procedures, and forms; assists in policy and procedure development; and coordinates Policy Committee meetings
• Oversees PowerDMS, including user access, system security, compliance workflows, reporting, and training, as well as manages all PowerDMS components of new hire orientation, including instruction delivery and policy queue setup
• Maintains filing and records retention systems, forms, worksheets, and other operational materials
• Develops and distributes operational reports; supports leadership with accurate documentation and analysis
• Creates, maintains, and organizes office SharePoint groups and their documents
• Provides customer service in person and by phone
• Cross trains to support continuity of operations
• Attends required meetings and trainings
• Performs other duties as assigned

ORGANIZATION RELATIONSHIPS

• Reports directly to – SO Administrative Services Director
• Direct Reports – No

PHYSICAL DEMANDS

• Position involves prolonged sitting at a workstation, visual examination of documents, reaching, walking, twisting, bending, standing and occasional lifting/carrying

ENVIRONMENTAL FACTORS

• Work is primarily indoors in an air-conditioned environment
• Occasional contact with persons accused or convicted of crimes
• Contact with law enforcement officials and public

IRREGULAR HOURS

• Work outside of the normal office hours (Monday-Friday 8 a.m. to 5 p.m.) may be required
• May be deemed essential personnel in the event of an emergency

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified in this position. This job description is subject to change as the needs and requirements of the job change.

MINIMUM QUALIFICATIONS

• Associate degree in a related field AND three (3) years of clerical experience in a professional office environment to include grant writing and project management; OR an equivalent combination of education and experience

LICENSES AND CERTIFICATIONS

Required within thirty (30) days of employment

• Valid driver’s license

PREFERRED QUALIFICATIONS

• Two (2) years of experience in any/each of the following:
  • Grant writing
  • Project management
  • Policy management

EMPLOYMENT TESTING

Employment is contingent on passing any post-offer pre-employment screening as listed below:

• Criminal background check: Yes
• Motor Vehicle Record check: Yes
• Drug screening: Yes
• Physical exam: No
• Psychological exam: No
• Additional: N/A

SUPPLEMENTAL INFORMATION

A Williamson County online application (resumes alone are not sufficient) must be received before the position is closed. Positions are open until filled, subject to close at any time after five (5) business days. The Human Resources Department is located at 100 Wilco Way, Georgetown, TX 78626. Phone (512) 943-1533 or visit our website at www.wilco.org/hr.

Williamson County is an Equal Opportunity Employer and complies with the Americans with Disabilities Act and Uniformed Services Employment and Reemployment Rights Act (USERRA). If you require an accommodation in order to apply for a position, please request assistance from the Human Resources Department.

TOBACCO FREE WORKPLACE POLICY

Williamson County is a tobacco free workplace. The use of tobacco products (e.g., cigarettes, cigars, pipes, snuff, chew, etc.) and Electronic Nicotine Delivery Systems (ENDS) (e.g., vapor, e-cigarettes, etc.) prohibited on all Williamson County premises. Employees who violate this policy are subject to appropriate disciplinary action up to and including termination of employment.