Solutions Group Coordinator

Solutions Group Coordinator (Remote)

🏠 100% Remote | 🕒 Full-Time | 💰 Up to USD $6/hour | Arizona Time Zone

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📩 Application Instructions (Please Read Before Applying)

To be considered for this position, applicants must submit their application via email.

Please send the following to:

📧 [email protected]

Required Documents

• Updated Resume (PDF format only)
• Updated LinkedIn Profile
• Resume must be comprehensive and written in English
• Complete Aptive Assessment: https://assessment.aptiveindex.com/s/PfPYWg8hWM1G

Subject Line Format

Jobstreet Applicant | Solutions Group Coordinator | Complete Name

Please note:

• Applications submitted through JobStreet only will not be entertained.

• Only applications received via email using the required subject line will be considered.

• The Aptive Assessment must be completed as part of the application process.

• Resumes must be submitted in PDF format.

• Only shortlisted candidates will be contacted.

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Description

We operate at the intersection of live events, branding, and experiential delivery, supporting some of the most recognized brands and properties in sports, entertainment, and live experiences. Our team specializes in branding and signage, custom fabrication, and event execution, delivering high-quality solutions for complex, high-profile projects.

The Solutions Group Coordinator provides dedicated administrative, planning, and operational support to the AVP, Solutions while also supporting coordination across the broader Solutions Group. This role plays a key part in managing communications, calendars, meetings, follow-ups, and departmental planning so the AVP and functional leaders can remain focused on project delivery, technical solutions, resource alignment, and team leadership.

The role requires strong organizational skills, attention to detail, discretion, and the ability to gather and organize information across multiple functions in a fast-paced, deadline-driven environment.

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Key Responsibilities

Email and Communication Management

• Monitor and triage high-volume inbox traffic for the AVP, Solutions
• Identify and elevate items requiring direct attention, decisions, or follow-up
• Draft and route routine responses and internal communications as appropriate
• Track open requests and help reduce administrative email burden during peak event and project cycles

Calendar, Meeting, and Travel Coordination

• Manage the AVP, Solutions calendar, including internal meetings, client discussions, project reviews, site visits, and leadership commitments
• Coordinate meeting logistics, agendas, materials, and attendee availability
• Capture key notes, decisions, action items, owners, and due dates, and follow up on completion
• Coordinate travel arrangements, itineraries, and related administrative details as needed

Solutions Group Planning and Reporting Support

• Assist in preparing materials for weekly, monthly, quarterly, and annual planning discussions
• Assist in the preparation and organization of presentations, reports, meeting materials, and Solutions Group documentation
• Maintain organized digital files, records, team directories, and shared planning resources
• Assist with basic trackers, dashboards, status reports, and data consolidation as requested

Process and Information Support

• Help maintain consistency in departmental processes, documentation, templates, and communication practices
• Coordinate the collection and organization of SOPs, lessons learned, planning documents, and reference materials
• Assist with documenting and communicating process updates, action items, and changes across the Solutions Group

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Required Requirements

• 3–5 years of experience in executive support, administrative coordination, operations coordination, project coordination, or a similar role
• Proven experience managing complex calendars, high-volume email, competing priorities, and time-sensitive administrative tasks
• Exceptional organizational, planning, time-management, and attention-to-detail skills
• Strong written and verbal English communication skills
• Ability to gather, organize, synthesize, and summarize information from multiple teams
• Demonstrated discretion, sound judgment, professionalism, and ability to handle confidential information
• Self-starter who can work independently, anticipate needs, and proactively resolve administrative issues
• Proficiency in Microsoft Office, particularly Outlook, Excel, PowerPoint, and Teams
• Ability to work effectively in a fast-paced, deadline-driven environment with shifting priorities
• Willingness and ability to work extended hours during peak project or event periods as needed

Preferred Requirements

• Experience directly supporting a senior executive or senior leader
• Experience coordinating across multiple departments, teams, or stakeholders
• Experience with ERP, project-management, collaboration, or workflow systems
• Background in live events, production, construction, fabrication, project management, or a related industry
• Experience coordinating projects, schedules, deliverables, or cross-functional initiatives
• Bachelor’s degree in Business Administration, Management, Communications, or a related field
• Experience working in a remote or distributed team environment

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What We Offer

• Up to $8/hour
• 100% remote work
• Full-time role

We hire for the long haul, so a steady track record of staying and growing always moves you up our list.

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How To Apply

To be considered for this position, applicants must submit their application via email.

Please send the following to:

📧 [email protected]

Required Documents

• Updated Resume (PDF format only)
• Updated LinkedIn Profile
• Resume must be comprehensive and written in English
• Complete Aptive Assessment: https://assessment.aptiveindex.com/s/PfPYWg8hWM1G

Subject Line Format

Jobstreet Applicant | Solutions Group Coordinator | Complete Name

Please note:

• Applications submitted through JobStreet only will not be entertained.

• Only applications received via email using the required subject line will be considered.

• The Aptive Assessment must be completed as part of the application process.

• Resumes must be submitted in PDF format.

• Only shortlisted candidates will be contacted.

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Please Note:
This job post is intended to outline the general scope of the role and may not include all responsibilities or qualifications.

🔒 Data Privacy Statement

By applying, you consent to being contacted via the contact information provided in your application for recruitment purposes only.

🕐 Interview Notice

Initial screening calls are conducted in the US Mountain Standard Time (MST) zone, with available interview windows between 3:00 AM and 1:00 PM MST. We sincerely appreciate the flexibility of candidates across different time zones and will make every effort to schedule a time that works for you.

📩 Application Update

Due to the high volume of applications we receive, we are only able to contact candidates whose qualifications closely match the requirements of the role.

If you do not hear from us within 10 days, please know that we truly appreciate your interest and encourage you to apply for future opportunities that may be a better fit.

Thank you for considering Remote Raven, and we wish you all the best in your job search.