Sourcing & Accounting Unit | Executive

About the Role

We are seeking a highly motivated and analytical Senior Executive / Executive – Sourcing & Accounting Unit (SAU) to join our Vendor Management Office. The successful candidate will play a key role in strategic sourcing, supplier management, budgeting, forecasting, spend analysis, invoice validation and procurement governance while supporting the Vendor Management Office Manager in delivering efficient and compliant procurement operations.

This role requires a unique blend of Supply Chain/Procurement expertise and Accounting/Financial Analysis experience , making it ideal for candidates who enjoy both commercial negotiations and financial oversight.

Key Responsibilities

Strategic Sourcing & Procurement

• Identify and evaluate suppliers for goods and services.
• Conduct market research, supplier benchmarking, and sourcing exercises.
• Support RFQs, RFPs, commercial evaluations, and supplier negotiations.
• Analyse pricing trends and recommend cost-saving opportunities.
• Assist in developing preferred supplier and framework agreements.

Budgeting & Forecasting

• Support annual budget preparation and procurement forecasting for Administration and IT functions.
• Monitor budget utilization and spend against approved budgets.
• Track procurement commitments and forecast future expenditure.
• Assist management in identifying cost optimization opportunities.
• Prepare budget reports and variance analyses.

Financial & Spend Analysis

• Monitor procurement spend across departments, categories, and vendors.
• Develop spend analysis reports, dashboards, and management reports.
• Track cost savings achieved through sourcing initiatives.
• Support vendor governance reviews through commercial and financial reporting.
• Identify opportunities for supplier consolidation and process improvements.

Invoice Verification & Contract Monitoring

• Review vendor invoices for accuracy and compliance.
• Validate pricing, taxes, quantities, exchange rates, and supporting documentation.
• Verify invoices against approved quotations, contracts, and purchase orders.
• Track contract utilization, remaining balances, and contract expiry dates.
• Coordinate with vendors, procurement, and finance teams to resolve discrepancies.

Governance & Reporting

• Maintain procurement documentation and sourcing records.
• Support procurement audits and compliance reviews.
• Prepare procurement KPI reports and management dashboards.
• Assist the Vendor Management Office Manager with procurement governance initiatives, reporting, and continuous improvement projects.

Qualifications & Experience

Essential

• Bachelor's Degree in Supply Chain Management, Procurement, Logistics, Business Management , or related field.
• Minimum 1-2 years' experience for Executive level or 3-5 years' experience for Senior Executive level.
• Practical experience in accounting, budgeting, forecasting, financial analysis, or management reporting .
• Experience in procurement, sourcing, vendor management, or purchasing activities.
• Strong knowledge of Microsoft Excel, including Pivot Tables, VLOOKUP/XLOOKUP, reporting and analytics.
• Excellent analytical and problem-solving skills.

Preferred

• Professional qualifications in Procurement, Supply Chain, Accounting, Finance or CIPS.
• Experience with ERP systems such as SAP, Ariba, Oracle or similar.
• Experience supporting administration, facilities, or IT procurement budgets.
• Experience preparing management reports and dashboards.

Key Competencies

• Financial acumen
• Commercial negotiation skills
• Budget management & forecasting
• Procurement governance
• Vendor relationship management
• Data analysis and reporting
• Attention to detail
• Stakeholder management
• Planning and organizational skills
• Strong written and verbal communication

Why Join Us?

• Opportunity to contribute to a growing Vendor Management Office.
• Exposure to procurement, finance, vendor governance, and strategic sourcing.
• Work closely with senior leadership and cross-functional teams.
• Opportunity to drive cost optimization and operational excellence initiatives.

If you have a passion for procurement, financial analysis, and strategic sourcing, and are looking for an opportunity to make a significant impact within a professional services environment, we'd love to hear from you