Sourcing Coordinator (Procurement)-Contractor

Job Profile: Sourcing Coordinator (Procurement)-Contractor

Role Description

This role is a contract assignment at Palo Alto Networks. Contractors will not be employed by Palo Alto Networks but through our trusted staffing partners.

• Location - Bengaluru, India (Hybrid)
• Duration – 12 Months

Executive Summary

The Sourcing Coordinator plays a vital role in ensuring the seamless execution of day-to-day procurement operations. This position manages tactical transactions, handles routine contract renewals, negotiates core commercial terms for smaller-scale deals, and maintains operational alignment with legal and business stakeholders. Acting as the connective tissue between business end-users, suppliers, and legal compliance, the Sourcing Coordinator ensures purchasing moves efficiently within company policies and financial guidelines.

Key Duties & Responsibilities

1. Execution & Day-to-Day Sourcing

• Manage small-to-medium value purchasing requests and routine execution across assign categories.
• Serve as the primary point of contact for internal business partners requiring guidance on standardized purchasing pathways and low-dollar procurements.
• Maintain everyday purchasing workflow momentum, preventing operational bottlenecks and ensuring purchase requests move smoothly to execution.

2. Basic Deal Negotiation & Supplier Evaluation

• Review, evaluate, and compare supplier quotes, commercial proposals, and rate cards.
• Analyze supplier terms regarding Minimum Order Quantities (MOQs) , lead times, payment terms, and baseline pricing structures to optimize spend.
• Negotiate routine deals, one-time transactions, and standard commercial updates with suppliers to secure favorable pricing and operational conditions.

3. Contract Management & Legal Partnership

• Process routine contract renewals, extensions, and standard statement of work (SOW) amendments.
• Partner closely with Corporate Legal to redline standard procurement agreements (NDAs, MSAs, SOWs) within pre-approved guidelines and fall-back terms.
• Pass negotiated contracts and documentation through formal legal, finance, and security approval workflows.

4. Vendor Tracking & Process Compliance

• Coordinate supplier onboarding activities, ensuring vendors meet company registration, tax, and compliance requirements.
• Enforce adherence to internal procurement policies, spend thresholds, and governance standards.
• Track contract expiration dates and maintain accurate operational contract records within the e-procurement database.

Required Skills & Qualifications

Professional Experience & Education

• Education: Bachelor’s Degree (B.A. or B.S.) required.
• Experience: 5 to 7 years of hands-on experience in procurement, buying, purchasing operations, or vendor management.

Key Functional Skills

• Commercial Analysis: Ability to analyze vendor quotes, evaluate unit pricing structures, and assess the impact of MOQs on inventory and budget.
• Tactical Negotiation: Proven capability to negotiate basic pricing, payment terms, delivery schedules, and scope parameters with external vendors.
• Contract Redlining: Familiarity with standard legal terms and comfort working with pre-approved redlines alongside internal legal counsel.
• Process Efficiency: Strong operational tracking skills to manage multiple low-complexity, fast-moving transactions simultaneously.

Technical & Soft Skills

• E-Procurement Systems: Proficiency with source-to-pay (S2P) platforms (e.g., Coupa, SAP Ariba, Zip, or Jira Service Management).
• Communication: Excellent verbal and written communication skills for cross-functional alignment and external vendor management.
• Attention to Detail: Precision in tracking contract terms, pricing tables, renewal timelines, and compliance requirements.

Performance Metrics (KPIs)

• Turnaround Time (TAT): Average time taken to process and execute tactical sourcing requests and renewals.
• Cost Savings / Avoidance: Savings achieved through routine price and MOQ negotiations.
• Contract Compliance Rate: Percentage of contracts successfully routed through legal, risk, and procurement policies without non-compliant exceptions.
• Stakeholder Satisfaction: Internal feedback regarding responsiveness and purchasing support efficiency.