Sourcing Executive

Job Summary :

The Sourcing Executive is responsible for driving strategic sourcing and cost-saving initiatives to support business growth and operational efficiency. This role focuses on securing competitive pricing, reliable supply, and strong supplier performance for packaging and other supplies categories. Key responsibilities include identifying reliable suppliers, negotiating contracts, achieving measurable cost savings, monitoring market trends, and ensuring supply continuity and quality compliance.

Key Responsibilities

1. Strategic Sourcing & Cost Reduction

• Identify, evaluate, and select suppliers that provide the best cost, value, and reliability

• Develop and implement sourcing strategies to achieve year-on-year cost savings

• Conduct total cost breakdown and cost-benefit analysis to support procurement decisions, new product launches or marketing campaigns.

• Propose alternative materials/suppliers to improve cost efficiency without compromising quality

2. Supplier Negotiation & Contract Management

• Negotiate pricing, delivery terms, payment terms, and service agreements

• Establish contracts ensuring favorable commercial terms and risk mitigation

• Conduct periodic price evaluation and renegotiations to sustain savings

3. Market Intelligence & Category Insights

• Research market trends, raw material cost movements, and competitor strategies

• Analyse supplier capabilities and industry risk factors

• Explore new and innovative sourcing options to future-proof supply needs

4. Supplier Performance & Quality Management

• Build and maintain strong supplier relationships

• Evaluate and monitor supplier performance on volume, cost, delivery, and quality

• Coordinate with QA/Operations on quality checks and resolve supply issues swiftly

5. Budget & Reporting

• Track and report cost-saving achievements and procurement KPIs

• Support annual budgeting and procurement cost planning

• Maintain up-to-date records, price lists, and contract files

6. Inventory & Order Planning

• Work with key stakeholders to handle ad hoc supply issues e.g. inventory refill or order placing

Skills & Competencies

• Strong negotiation & commercial acumen

• Fluent in mandarin communication to effectively communicate with Mandarin-speaking clients.

• Analytical thinking & data-driven decision making

• Market research & supplier evaluation skills

• Excellent communication & stakeholder management

• Time management, organization & problem-solving skills

• Team-oriented and adaptable in a fast-paced environment