Southern Oregon Assistant Manager (Prevention)

Position: Southern Prevention Assistant Manager

Department: Prevention

Reports To: Prevention Director

Location: Roseburg

Position Type: 1.0 FTE, 40 Hours/Week, Exempt

Work Type: In Person, Not Hybrid/Remote Eligible

Salary Note : Bilingual candidates are eligible for an additional $1.50 Bilingual Differential. This Bilingual Differential is not included in the salary range above.

Benefits Available: Read more at http://hivalliance.org/employment/benefits

Agency Overview: Read more at https://hivalliance.org/engage/careers-at-hivalliance/

External Applicants: Apply directly through our website, via the Agency Overview link. All applicants must submit a complete job application, supplemental questions, and resume via the job portal to be considered.

Internal Applicants: Apply via email, following the emailed application instructions

Position Summary:

This position will support the Southern Oregon Prevention team, including staff and volunteers conducting HIV testing, Needle Exchange and outreach. They will work with the manager to ensure that program sites are staffed appropriately, to identify and engage community partners, and to assess effectiveness of different service delivery sites. The Assistant Manager will support accurate and timely data collection for the purpose of quality management and improvement and will oversee supply inventory and ordering to ensure smooth operations.

Essential Functions and Responsibilities:

• Advocate for needed services and future direction of these services
• Stay current on HIV prevention (interventions, stats, etc)
• Help foster community involvement, support and effective collaboration
• Participate in agency collaboration, creative processes, teams and committees
• Present to community and partner agencies on HIV and programs
• Provide prevention services as needed, including evening and weekend services.
• Model and encourage community collaborations in all programs & acts as liaison to community groups and coalitions
• Attend workshops and training that are relevant to job responsibilities, and which will encourage professional development
• Coordinate prevention staff schedules, supplies and manage coverage
• Review data collection, complete program tracking, and review progress towards goals with manager, including productivity of testing sites
• Work with manager to ensure staff complete required/recommended training
• Work with manager to coordinate and schedule community outreach to all at risk populations including gay men and other men who have sex with men, partners of people living with HIV and people who inject drugs
• Coordinate with managers to support opportunities for partnership and networking with organizations or groups serving target populations
• Provide HIV prevention education to community partners and at risk for HIV/HCV
• Support the development and implementation of program equity goals
• Provide data and feedback to programs regarding progress toward equity goals and to identify disparities
• Support collecting client feedback on a regular basis and using that feedback to make program improvements
• Ability to work well with others, handle stress appropriately, have reliable attendance
• Ability to use personal cell phone to run agency phone system software, MFA, etc.
• Other tasks as assigned, including training/cross-training other staff as needed

Required Qualifications:

• TB test (provided at agency)
• Valid Oregon driver’s license, or valid out of state driver’s license with the ability to get an Oregon driver’s license within 30 days of establishing residency in Oregon, and a driving record sufficient to be covered by agency auto insurance policy.
• Ability to pass agency criminal background check
• Two years of related coordination or managerial experience
• Team player who is self-motivated, enthusiastic and committed to creating team cohesion
• Ability to prioritize tasks and meet deadlines
• Knowledge of Microsoft Word, Excel, and ability to learn relevant programs
• Background in training and presentation
• Comfort discussing sex, sexuality, and addiction
• Experience in effectively prioritizing needs in a complex work environment with multiple and sometimes competing agendas
• Self-determined, highly motivated and solution focused
• Ability to maintain a high level of confidentiality, a professional demeanor, and to always represent the organization in a positive manner
• Strong professional boundaries and ethics
• Excellent written and oral communication
• Preferred experience working with the LGBTQ community
• Sensitivity and awareness and support of harm reduction philosophy and client-centered approach
• Commitment to diversity and inclusiveness in all aspects of job performance
• Knowledge of the unique issues affecting high-risk communities and willingness to work with individuals at high risk and to learn about culturally relevant interventions for gay and bisexual men, people who inject drugs and people living with HIV/AIDS.
• Ability and willingness to grow in position and assume higher level duties
• Ability to communicate and facilitate in group setting
• Ability to build and maintain bridges between HIVA and its constituents and partners
• Willingness to work a flexible schedule, including evenings and some weekends.
• Ability to collaborate with agency teams and community members
• TB test (provided by agency)
• Ability to pass agency criminal background check
• Valid Oregon driver’s license, driving record sufficient to be covered by agency auto insurance policy, ability to transport self to job-related events and locations

Professional Competencies:

• Interpersonal Communication & Conflict Management (proactively communicates effectively, listens carefully to others, exhibits acceptable standards of conduct, deals effectively with others in difficult situations, works to reduce tension & conflict)
• Organizational Awareness (takes time to learn about agency culture, policies, and procedures; recognizes and balances the interest and impact of one’s department with those of other departments, programs, and the agency as a whole)
• Embraces Change (actively identifies problems and opportunities for change, implements solutions where appropriate, maintains effectiveness & adjusts well when experiencing changes in work tasks, environment, processes, and requirements)
• Living the Agency Vision & Values (demonstrates an understanding of agency vision and values, keeping the vision and values at the forefront of decision making)
• Client & Customer Focused (keeps client and customer needs a primary focus; develops and sustains productive relationships with clients, customers, & partners)
• Valuing Diversity (appreciates and leverages the capabilities, insights, & ideas of all individuals; works effectively with individuals of diverse style, ability, & motivation)

Physical Demands:

While performing the duties of this job, the employee is required to:

• Repetitively use hands, including grasping, twisting/turning of wrists, and finger dexterity to perform various necessary clerical duties, such as typing and writing.
• Frequently use arms, such as pushing & pulling to open/close drawers, cabinets, etc.
• Sit and/or stand for extended periods of time at an assigned station
• Ability to drive long distances in large vehicles, ability to sit and stand for extended periods of time
• Bend, stand, & reach to be able to transport clients and to lift and carry up to 25 pounds for tasks such as building kits & assembling testing/educational materials.
• Use continuous clarity of vision at 20 inches or less for processing paperwork

The physical demands described above here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

Working Conditions, Travel, and Environment:

The duties of this job require individuals to be able to work in non-traditional and community-based settings. Additionally, the duties of this job include travel to other locations necessary to complete essential job functions, including the ability to transport self to job-related events and locations. This role requires regular reliable attendance, including:

• Ability to work flexible hours, including early mornings, evenings, and weekends
• Ability to work 5 days per week for a minimum of 40 hours per week
• Ability to work in loud, crowded, busy, or escalated environments
• Ability to drive at night and during various weather conditions safely