Space Management Coordinator

Job ID: 1165366_RR00123579

Facility: NYU Langone Health

Position Type: Full-Time/Regular

Shift: Day

Schedule: Mon-Fri 9am-5pm

Department: Facilities/Real Estate, NYU Langone Health, RED+F-Space Management (C1714),

NYU Langone Health is a fully integrated health system that consistently achieves the best patient outcomes through a rigorous focus on quality that has resulted in some of the lowest mortality rates in the nation. Vizient Inc. has ranked NYU Langone the No. 1 comprehensive academic medical center in the country for three years in a row, and U.S. News & World Report recently placed nine of its clinical specialties among the top five in the nation. NYU Langone offers a comprehensive range of medical services with one high standard of care across 6 inpatient locations, its Perlmutter Cancer Center, and over 320 outpatient locations in the New York area and Florida. With $14.2 billion in revenue this year, the system also includes two tuition-free medical schools, in Manhattan and on Long Island, and a vast research enterprise with over $1 billion in active awards from the National Institutes of Health.

For more information, go to NYU Langone Health (Opens in a new window), and interact with us on LinkedIn (Opens in a new window), Glassdoor (Opens in a new window), Indeed (Opens in a new window), Facebook (Opens in a new window), X (Opens in a new window), YouTube (Opens in a new window) and Instagram (Opens in a new window).

Position Summary:
We have an exciting opportunity to join our team as a Space Management Coordinator

Reporting to the Assistant Director of Space Planning and Management, the Space Management Coordinator is responsible for the production of planning and predesign studies that meet a broad range of NYULHS objectives. This role is also responsible for the upkeep of enterprise drawing files, survey and documentation of newly acquired and leased sites, and assisting in drawing integration to Space Planning + Managements IWMS/CAFM system. The Space Management Coordinator will have a dotted reporting line to the Senior Manager Space Data.

The Space Management Coordinator shall be highly organized and motivated, and capable of working on several initiatives simultaneously. Knowledge of medical equipment, commercial office furniture systems and standards, and experience with 3D modeling software for conceptual planning and predesign studies is highly desirable. Strong oral and written communication skills, analytical skills and creative vision are required. The ability to work with a broad range of institution clients and develop positive client relations is required. The ability to partner closely within Campus Planning members and RED+F units in a collaborative team environment, and have a proactive approach to the definition and production of work products is essential.

Job Responsibilities:

• Provide necessary support to Space Planners in their managing space requests, space programs and space allocations
• Conducts space audits, provides guidance regarding space utilization, track MAC (move-add-change) scenarios, and ensure completion of From-To lists
• Initiate and manage communications internally within RED+F and externally to obtain pertinent information to update space inventory database
• Support the Campus Planning Office in developing and producing reports and plans for test-fits and feasibility studies for space planning or capital projects
• Ensure completeness and accuracy of the Space Inventory to reflect current real estate portfolio
• Support the building, maintenance and update of the NYULHS Space Inventory, integrating CAD documents and a relational database of properties owned or leased by NYULHS.
• Assist RED+F in general space planning, space information management and reporting in the context of NYULHS’ overall strategic plan
• Field measure new properties (owned and leased), inspect, verify and confirm existing conditions, gather all related and required information necessary to document into AutoCAD drawings
• Develop, revise and standardize AutoCAD drawings in compliance with RED+F SP+M Design Guidelines.
• Propose, develop a logical sequence approach to room numbering that will serve as a wayfinding tool for building users, as well as method of identifying space for planning, scheduling and other operational purposes. Act as resource to other SP+M members on room numbering efforts.

Minimum Qualifications:

• A Bachelor’s Degree or equivalent
• Three years’ experience with Computer Aided Design (CAD).
• Knowledge of Computer-Aided Facility Management (CAFM) and/or database management required.
• Experience with academic, healthcare, research facility/laboratory, or space planning preferred.
• Must be fluent in relevant software and possess excellent communication skills and graphic proficiency.
• Some understanding of RDBMS (Relational Database Management Systems) is key to job performance.
• Basic Qualifications; Archibus/Overlay v. 14, AutoCAD 2000 or above, MS Access, MS Excel.
• Ability to maintain a close attention to detail and multi- task in a fast-paced environment.
• Ability to work with a broad range of institution clients and develop positive client relations
• Ability to partner closely within Campus Planning members and RED+F units in a collaborative team environment, and have a proactive approach to the definition and production of work products
• Strong oral and written communication skills, analytical skills and creative vision are required.

Preferred Qualifications:

• Highly organized and motivated, and capable of working on several initiatives simultaneously.
• Knowledge of medical equipment, commercial office furniture systems and standards, and experience with 3D modeling software for conceptual planning and predesign studies is highly desirable.

Qualified candidates must be able to effectively communicate with all levels of the organization.

NYU Langone Health provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you’ll feel good about devoting your time and your talents.

At NYU Langone Health, we are committed to supporting our workforce and their loved ones with a comprehensive benefits and wellness package. Our offerings provide a robust support system for any stage of life, whether it’s developing your career, starting a family, or saving for retirement. The support employees receive goes beyond a standard benefit offering, where employees have access to financial security benefits, a generous time-off program and employee resources groups for peer support. Additionally, all employees have access to our holistic employee wellness program, which focuses on seven key areas of well-being: physical, mental, nutritional, sleep, social, financial, and preventive care. The benefits and wellness package is designed to allow you to focus on what truly matters. Join us and experience the extensive resources and services designed to enhance your overall quality of life for you and your family.

NYU Langone Health is an equal opportunity employer and committed to inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration. We require applications to be completed online.

View Know Your Rights: Workplace discrimination is illegal.

NYU Langone Health provides a salary range to comply with the New York state Law on Salary Transparency in Job Advertisements. The salary range for the role is $70,481.60 – $90,000.00 Annually. Actual salaries depend on a variety of factors, including experience, specialty, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.

To view the Pay Transparency Notice, please click here

Salaries shown on independent jobs related websites reflect market averages and do not represent information obtained directly from NYU Langone. We invite and encourage each candidate to discuss salary/hourly specifics during the application and hiring process.

Reporting to the Assistant Director of Space Planning and Management, the Space Management Coordinator is responsible for the production of planning and predesign studies that meet a broad range of NYULHS objectives. This role is also responsible for the upkeep of enterprise drawing files, survey and documentation of newly acquired and leased sites, and assisting in drawing integration to Space Planning + Managements IWMS/CAFM system. The Space Management Coordinator will have a dotted reporting line to the Senior Manager Space Data.

The Space Management Coordinator shall be highly organized and motivated, and capable of working on several initiatives simultaneously. Knowledge of medical equipment, commercial office furniture systems and standards, and experience with 3D modeling software for conceptual planning and predesign studies is highly desirable. Strong oral and written communication skills, analytical skills and creative vision are required. The ability to work with a broad range of institution clients and develop positive client relations is required. The ability to partner closely within Campus Planning members and RED+F units in a collaborative team environment, and have a proactive approach to the definition and production of work products is essential.

Job Responsibilities:

• Provide necessary support to Space Planners in their managing space requests, space programs and space allocations
• Conducts space audits, provides guidance regarding space utilization, track MAC (move-add-change) scenarios, and ensure completion of From-To lists
• Initiate and manage communications internally within RED+F and externally to obtain pertinent information to update space inventory database
• Support the Campus Planning Office in developing and producing reports and plans for test-fits and feasibility studies for space planning or capital projects
• Ensure completeness and accuracy of the Space Inventory to reflect current real estate portfolio
• Support the building, maintenance and update of the NYULHS Space Inventory, integrating CAD documents and a relational database of properties owned or leased by NYULHS.
• Assist RED+F in general space planning, space information management and reporting in the context of NYULHS’ overall strategic plan
• Field measure new properties (owned and leased), inspect, verify and confirm existing conditions, gather all related and required information necessary to document into AutoCAD drawings
• Develop, revise and standardize AutoCAD drawings in compliance with RED+F SP+M Design Guidelines.
• Propose, develop a logical sequence approach to room numbering that will serve as a wayfinding tool for building users, as well as method of identifying space for planning, scheduling and other operational purposes. Act as resource to other SP+M members on room numbering efforts.

Minimum Qualifications:

• A Bachelor’s Degree or equivalent
• Three years’ experience with Computer Aided Design (CAD).
• Knowledge of Computer-Aided Facility Management (CAFM) and/or database management required.
• Experience with academic, healthcare, research facility/laboratory, or space planning preferred.
• Must be fluent in relevant software and possess excellent communication skills and graphic proficiency.
• Some understanding of RDBMS (Relational Database Management Systems) is key to job performance.
• Basic Qualifications; Archibus/Overlay v. 14, AutoCAD 2000 or above, MS Access, MS Excel.
• Ability to maintain a close attention to detail and multi- task in a fast-paced environment.
• Ability to work with a broad range of institution clients and develop positive client relations
• Ability to partner closely within Campus Planning members and RED+F units in a collaborative team environment, and have a proactive approach to the definition and production of work products
• Strong oral and written communication skills, analytical skills and creative vision are required.

Preferred Qualifications:

• Highly organized and motivated, and capable of working on several initiatives simultaneously.
• Knowledge of medical equipment, commercial office furniture systems and standards, and experience with 3D modeling software for conceptual planning and predesign studies is highly desirable.

Qualified candidates must be able to effectively communicate with all levels of the organization.

NYU Langone Health provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you’ll feel good about devoting your time and your talents.

At NYU Langone Health, we are committed to supporting our workforce and their loved ones with a comprehensive benefits and wellness package. Our offerings provide a robust support system for any stage of life, whether it’s developing your career, starting a family, or saving for retirement. The support employees receive goes beyond a standard benefit offering, where employees have access to financial security benefits, a generous time-off program and employee resources groups for peer support. Additionally, all employees have access to our holistic employee wellness program, which focuses on seven key areas of well-being: physical, mental, nutritional, sleep, social, financial, and preventive care. The benefits and wellness package is designed to allow you to focus on what truly matters. Join us and experience the extensive resources and services designed to enhance your overall quality of life for you and your family.

NYU Langone Health is an equal opportunity employer and committed to inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration. We require applications to be completed online.

View Know Your Rights: Workplace discrimination is illegal.

NYU Langone Health provides a salary range to comply with the New York state Law on Salary Transparency in Job Advertisements. The salary range for the role is $70,481.60 – $90,000.00 Annually. Actual salaries depend on a variety of factors, including experience, specialty, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.

To view the Pay Transparency Notice, please click here

Salaries shown on independent jobs related websites reflect market averages and do not represent information obtained directly from NYU Langone. We invite and encourage each candidate to discuss salary/hourly specifics during the application and hiring process.

About NYU Langone Health

Be Where Everyone Is Dedicated to Exceptional Care

NYU Langone is a world-class, patient-centered, integrated academic health system with Magnet®-recognized status by the American Nurses Credentialing Center (ANCC). Our trifold mission to care, teach, and discover is achieved daily through NYU Langone’s inclusive culture devoted to excellence across the organization. Here, you can advance your career supported by exceptionally talented faculty and staff in an environment where everyone works together to deliver the best possible outcomes for our patients.

Our Hiring Process

Joining Our Team

Get ready to start your career journey at NYU Langone, where cutting-edge research meets compassionate care, and discover how you can contribute to shaping the future of medicine.

Step 1

Apply Online

The NYU Langone hiring process begins with you applying through our online portal. Be sure to update and upload your resume. Shortly after you submit your application, you will receive an email confirmation. Ten days after applying you will receive a talent assessment to be completed.

Step 2

Schedule Interviews

If selected to continue the interview process, HR will reach out via phone or email first. Then, depending on your position, they will schedule an interview with unit managers or team members. You are encouraged to dress professionally for all interviews.

Step 3

Receive Offer

If you successfully complete the interview process and are identified as a finalist for the position, we will require that you complete a professional reference process. After evaluating the completed references, a decision will be made on who will receive a preliminary offer. If you receive a preliminary offer, HR will start the onboarding process with an agreed-upon tentative start date.

Step 4

Training & Orientation

You will be contacted by an onboarding specialist who will work with you on your pre-boarding requirements. Once fully cleared, we will ask you to complete compliance orientation regulatory training. On your first day, you will attend an online required orientation to acclimate to the health system and report to your new department based on instructions provided by your hiring manager.