Spare Parts Admin Assistant

Role Summary

Reporting directly to the Parts Manager, the Spare Parts Admin Assistant provides critical operational and clerical support to the mobile crane parts department, ensuring seamless workflow efficiency as well as maintaining daily operational rhythm and data accuracy.

Primary Responsibilities

(but not limited to)

• Scanning, filing and communication of various departmental documentation
• Support the Parts Manager in monitoring debtor aging books, tracing outstanding parts invoices, and following up on collections
• Expedite parts back-orders to meet internal customer parts requirements and parts ETA’s
• Accurate feedback
• Stationery order processing
• Maintain an accurate, systematic physical and digital filing system
• Electronic distribution of invoices and credit notes to customers
• Support procurement and finance departments (creditor queries)
• Maintaining support and communication between parts department and internal customers
• Support Admin Dept and Service Coordinators / Foremen with job-file related queries

Requirements

National Senior Certificate

Minimum 3 – 4 years related experience

Knowledge of Microsoft Office products