Spare Parts Controller

About Company:

Vipar Auto Fzco, https://www.viparauto.asia/ the exclusive distributor for Bajaj Auto Ltd and other reputed automobile companies. We operate in 12 countries, offering exceptional products and services in the automobile industry.

In addition to automobiles, we have diversified into other ventures:

• Mango Finance: Our microfinance institute supports economic growth and financial inclusion. You can learn more about it here: https://mangofinance.net/en/
• A xride: Our ride-hailing application, which is thriving in Indonesia with a remarkable milestone of 300,000 rides per month.A

JOB DESCRIPTION

Position: Spare Parts Controller

Department: Supply Chain / Warehouse

Location: Angola

Reports To: Inventory Manager / Warehouse Manager

Job Purpose

To manager and control spare parts operations internally.

Key Responsibilities

Inventory Management

• Maintain accurate inventory records for vehicles, spare parts, accessories, tyres, batteries, lubricants, and other inventory items.
• Monitor daily inventory transactions including receipts, issues, transfers, adjustments, and returns.
• Ensure inventory is maintained in accordance with Company policies and established procedures.
• Manager and control spare parts operations internally.
• Maintain optimum inventory levels to support uninterrupted business operations.
• Coordinate with Procurement, Sales, and Warehouse teams for effective inventory planning.

Stock Control

• Conduct daily, weekly, monthly, and annual stock verification.
• Investigate inventory discrepancies and recommend corrective actions.
• Monitor slow-moving, non-moving, obsolete, and damaged inventory.
• Ensure proper storage practices to prevent loss or deterioration of inventory.
• Monitor inventory ageing and recommend liquidation or replenishment actions.

Warehouse Coordination

• Coordinate with warehouse personnel for timely receipt and dispatch of inventory.
• Ensure proper bin locations, identification, and storage of inventory items.
• Support implementation of FIFO/FEFO inventory management practices where applicable.
• Ensure proper documentation for all inventory movements.

System & Documentation

• Update inventory transactions accurately in the ERP/Inventory Management System.
• Maintain proper documentation for Goods Receipt Notes (GRN), Delivery Notes, Stock Transfer Notes, and Adjustment Notes.
• Generate daily, weekly, and monthly inventory reports.
• Maintain complete audit trails for inventory transactions.

Compliance & Controls

• Ensure compliance with Company inventory control procedures.
• Support internal and external inventory audits.
• Implement inventory control measures to reduce stock losses and pilferage.
• Ensure adherence to safety standards within warehouse operations.

Reporting

• Prepare inventory reconciliation reports.
• Report inventory variances and ageing analysis.
• Monitor stock turnover and inventory accuracy.
• Provide periodic MIS reports to management.

Qualifications

• Bachelor's Degree or Diploma in Supply Chain Management, Logistics, Commerce, Business Administration, or a related discipline.
• Additional certification in Inventory or Warehouse Management will be an advantage.

Experience

• 3 - 5 years of experience in inventory or warehouse management.
• Experience in the automobile industry, including vehicles and spare parts inventory, is preferred.
• Experience working with ERP systems is desirable.

Skills & Competencies

• Strong inventory management and analytical skills.
• Good understanding of warehouse operations.
• Knowledge of inventory control techniques.
• Proficiency in ERP systems and Microsoft Excel.
• Strong attention to detail and numerical accuracy.
• Good communication and interpersonal skills.
• Problem-solving and decision-making abilities.
• Ability to work under pressure and meet deadlines.
• High level of integrity and accountability.

General Responsibilities

• Comply with all Company policies and procedures.
• Maintain confidentiality of Company information.
• Ensure a safe, clean, and organized work environment.
• Perform any other duties assigned by management from time to time.

Regards,

HR Team

Vipar Auto