Spare Parts Coordinator

Job Responsibilities:

Responsible for coordinating spare parts and service-tool logistics in Kenya, including warehousing, inventory management, order fulfilment, transportation and returns;

Operate and maintain inventory transactions across WMS/GWMS, SAP and SCM/work-order systems, ensuring inventory accuracy and traceability;

Coordinate spare-parts applications, replenishment, stock transfers and urgent deliveries to support field service requirements;

Manage courier, trucking and freight shipments, and coordinate with warehouses, 3PL providers, freight forwarders and customs brokers;

Support import/export and customs-clearance processes, including shipment documents, HS codes and related information;

Monitor spare-parts consumption, shortages, excess stock and ageing inventory, and support safety-stock and replenishment planning;

Conduct inventory reconciliation and cycle counts, investigate discrepancies and prepare regular logistics reports;

Support process improvement, system implementation and logistics SOP development;

Other tasks assigned by supervisors.

Qualification Requirements:

Bachelor Degree or above in Logistics, Supply Chain Management, Business or other related areas;

Typically 3+ years of experience in spare-parts logistics, warehousing, inventory management or service logistics;

Experience with WMS, SAP or other ERP systems;

Good Excel skills and ability to conduct inventory reconciliation and reporting;

Knowledge of transportation, customs and import/export processes in Kenya is preferred;

Experience in medical device, healthcare, technical-service or other regulated industries is preferred;

Professional working proficiency in English; Swahili proficiency is preferred;

Strong communication, coordination, problem-solving and ownership skills.

Key Competences:

Spare parts management

Inventory control and planning

WMS / SAP operation

Logistics and transportation coordination

Customs and import/export

3PL management

Data analysis and reporting

Cross-functional coordination