Special Education Coordinator

Key Responsibilities

1. Special Education Compliance & Accountability

• Maintain and update the school's special education compliance calendar and ensure all required actions are completed by their deadlines.
• Execute and track evaluations, eligibility meetings, IEPs, reevaluations, amendments, progress reports, and other required special education activities.
• Complete required special education documentation and maintain accurate student records.
• Execute and monitor compliance with IDEA, Section 504, OSSE requirements, and District of Columbia regulations.

2. IEP & Evaluation Management

• Serve as the back up case manager or primary coordinator for assigned students and personally manage the IEP process from beginning to completion.
• Draft and complete IEP documents, including present levels, goals, accommodations, services, and other required components.
• Facilitate IEP Team meetings and ensure required participants have an opportunity to provide input.
• Create and coordinate initial evaluations, reevaluations, eligibility meetings, and related documentation for all stakeholders
• Track all evaluation and IEP timelines and take action to ensure all deadlines are met.

3. Service Delivery & Student Outcomes

• Review each student's IEP and communicate required services, accommodations, and modifications directly to the staff responsible for implementation.
• Create and maintain service schedules for special education and related services.
• Regularly verify that IEP services are actually being delivered as required.
• Review service logs, teacher documentation, and other evidence of service delivery.
• Follow up with staff when services are missed, incomplete, or incorrectly delivered.
• Coordinate transition planning for students preparing for graduation and postsecondary education, employment, or independent living.

4. Staff & Family Support

• Meet and provide assistance to teachers and service providers to review student needs, accommodations, services, and progress.
• Respond to parent/guardian questions and concerns and ensure timely follow-up.
• Participate in difficult or complex parent meetings and help resolve concerns related to special education services.

5. Other

• This role is supports all special education activities and will fill in the absence of the case manager
• Transition Planning
• 504s
• Other tasks as assigned.