Special Housing Program Coordinator

POSTING TYPE: Entry-Level and Promotional

Current City Employees may apply, but must have completed initial Civil Service probationary period and must have received a satisfactory performance rating on their last evaluation to receive promotional preference.

ENTRY LEVEL SALARY RANGE: $60,000 - $70,000

CIVIL SERVICE EXAM: Training & Experience Questionnaire

ESSENTIAL FUNCTIONS

Along with housing staff, develops and recommends detailed plans, policies, procedures, and standards for new affordable housing and repair programs to ensure effective implementation and regulatory compliance.

Assists the Director with preparing reports, maintaining public-facing dashboards, updating website content, and compiling program performance data.

Provides administrative support for program operations, including application processing, data collection, and invoice reconciliation.

Ensures adherence to cross-cutting federal compliance regulations, including Davis-Bacon labor standards, Section 3, and Build America, Buy America (BABA), utilizing Elation Systems or similar compliance software.

Monitors changes in federal laws, regulations, and guidance and assists with the incorporation of updates into agency policies, procedures, and operations.

Maintains and updates website content, including income limits, program guidelines, eligibility requirements, and other public-facing information.

Provides guidance and support to ensure compliance with HUD regulations, policies, and reporting requirements.

Monitors program compliance and supports compliance reviews, audits, and reporting activities.

Collaborates with the Director and Assistant Director to prepare Agenda Item Summaries (AIS) and coordinate the City Council agenda submission process for designated departmental divisions through OneMeeting or other applicable agenda management systems.

Searches for and assists in the development, preparation, and submission of grant applications and related funding proposals.

Coordinates the scheduling, agenda development, meeting materials, and administrative support for the Affordable Housing Fund Advisory Committee.

MARGINAL FUNCTIONS

Performs related duties as required.

KNOWLEDGE, SKILLS AND ABILITIES

Ability to communicate effectively orally and in writing.

Knowledge of contract management and grant applications.

Ability to research, organize, and analyze complex regulations and apply them to current HND program guidelines.

Ability to evaluate situations, propose solutions, and make decisions.

Ability to work under pressure and meet deadlines.

Ability to work in a team to accomplish departmental goals.

Knowledge in administering federally funded projects.

Skill with computers (word processing, databases, etc.).

PHYSICAL REQUIREMENTS

This position consists of primarily sedentary work, requiring the incumbent to exert up to 10 pounds of force occasionally, or a lower amount of force frequently, in order to lift/carry, push/pull or otherwise move objects.  A description of the specific physical requirements associated with this position is maintained on file in the Human Resources office for review upon request.

MENTAL REQUIREMENTS

This position requires the use of principles of logic and/or scientific thinking to solve a wide range of intellectual and practical problems.  A description of the specific mental requirements associated with this position is maintained on file in the Human Resources office for review upon request.

MINIMUM REQUIREMENTS

A Bachelor's degree from a CHEA accredited college or university with a major in public administration, business administration, construction management, planning, urban studies, urban and regional planning or a related field AND a minimum of one (1) year experience performing professional-level work of a similar nature.

OR

A minimum of six (6) years of professional-level experience in related field.

PREFERRED QUALIFICATIONS

The hiring authority may give preference to candidates possessing an advanced degree in one of the fields listed above.

HYBRID WORK ELIGIBILITY

This position is eligible for hybrid work.

Note: Background checks will be conducted.

Drug testing may be required.