Special Projects Coordinator

JOB GOAL:

Perform difficult secretarial and clerical duties entailing a high degree of responsibility, discretion and confidentiality, using independent judgment, in addition to routine work necessary for the smooth and efficient operation of the office.

PERFORMANCE RESPONSIBILITIES:

• Receives and routes incoming calls and correspondence.
• Screens calls and inquiries that involve sensitive topics.
• Personally handles calls involving confidential or sensitive topics.
• Accommodates the caller’s concerns without referring callers unnecessarily to the administrator.
• Performs usual office routines, plus assembles confidential material according to instrctions, prepares summaries of confidential documents, and maintains confidential files.
• Types correspondences, notices and reports, and verifies the accuracy of the work done. Maintains confidentiality of sensitive correspondence.
• Maintains a well-organized up-to-date filing system.
• Maintains confidentiality of records and information.
• Operates all business machines necessary to complete reports and clerical work required in the operation of the office.
• Arranges meetings, prepares agendas, takes clear notes and handles follow-up activities as necessary. Makes sure the administrator has any necessary back-up materials needed.
• Prepares minutes when assigned.
• Assists, logs in, and directs visitors to the schools. Schedules appointments including meetings and job interviews in a manner that protects confidentiality of visitors and applicants.
• Maintains confidentiality as required and appropriate. Maintains highly confidential records and files, ensuring that the material is properly marked, secured and accessible for immediate use by administrators.
• Coordinates travel arrangements as assigned.
• Assists the Chief School Administrator in compiling data and preparing reports required by law, administrative code and board policy.
• Maintains the confidentiality of source data and confidential records that are summarized and assembled into the final report.
• Performs specialized and confidential assignments as required, including other tasks related to the efficient operation of the office as assigned.

Job Type: Part-time

Pay: $21.50 per hour

Expected hours: 30.0 per week

Work Location: In person