Specialist, Accounts Payable

Essential Responsibilities

• Operational Support: Provide advanced support on accounts payable issues management. Oversee and perform detailed reconciliations of supplier accounts to ensure accuracy and resolve discrepancies. Lead the resolution of complex accounts payable issues, working closely with suppliers and internal stakeholders. Lead mandated major clean-up activities like AP Open Credit Memo, GRNI Balance, AP Aging. Support leadership in ensuring the adequacy of staffing levels to meet operational requirements including capacity and demand planning.
• Process & Systems Integration: Support the integration of business process transitions, improvements into daily operations. Support the adoption and implementation of new technologies to streamline accounts payable processes.
• Testing and Auditing: Conduct testing and auditing of invoice processing, inquiries, and issues management activities to ensure accuracy and compliance. Assist in preparing documentation and responses for internal and external audits related to accounts payable processes.
• Clean-Up Activities: Take the lead in major clean-up activities such as AP Open Credit Memo, GRNI Balance Reduction, and AP Aging Reduction.
• Process Improvement: Identify and implement opportunities for process improvements and best practices to enhance efficiency and effectiveness. Make adjustments or recommend enhancements to system & processes to solve problems or improve effectiveness of job area.
• Documentation: Maintain detailed process documentation and standard operating procedures for accounts payable activities.
• Compliance: Ensure all accounts payable activities comply with relevant regulations and company policies.
• Reporting: Generate and analyze reports on accounts payable metrics, providing insights and recommendations to management.
• Project Management: Lead or participate in special projects related to accounts payable, such as system upgrades, process improvements, and cross-functional initiatives.
• Training and Development: Support development and delivery of training programs for new and existing team members to ensure consistent understanding and application of AP processes and policies.
• Leadership: Provide guidance and mentorship to junior accounts payable staff, fostering a collaborative and high-performance team environment.

Qualifications

• Education: Bachelor’s degree in Accounting, Finance, or related fields.
• Experience: Minimum of 3 years experience in invoice matching, invoice issue resolution, or other Accounts Payable related field.
• Skills &/or Competencies:
• Strong attention to detail and accuracy.
• Excellent organizational and time management skills.
• High proficiency in ERP and Microsoft Office Suite.
• Excellent communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Leadership and mentoring abilities.

Preferred Qualifications

• Knowledge of industry-specific regulations and compliance requirements
• Lean practitioner
• High level of customer focus and ability to maintain a positive attitude
• Ability to solve practical problems and deal with a variety of concrete variables in situations where limited standardization existsa
• Ability to prioritize multiple deliverables in a fast-paced environment
• Self-directed, positive and ethical role model able to work with minimal supervision
• Ability to maintain a professional demeanor with customer and coworkers by fully observing Dover’s Code of Ethical Conduct, Employee Handbook “Personal Conduct of Employees” policies and ISO Quality System Standards

Company Overview Dover Business Services (DBS) is an independent business to business service provider within Dover Corporation, a diversified global manufacturer with annual revenues of over $7 billion. DBS is accountable for delivering selected transactional services in Accounting and Finance to the entire organization. With locations in Cebu, Philippines; Suzhou China; and Bucharest, Romania, DBS centers operate across the globe to maximize service to our operating companies (OpCos).

Dover Corporation delivers innovative equipment and components, specialty systems and support services through four major operating segments: Energy, Engineered Systems, Fluids, and Refrigeration & Food Equipment. Dover combines global scale with operational agility to lead the markets we serve. Recognized for our entrepreneurial approach for nearly 60 years, our team of over 27,000 employees takes an ownership mindset, collaborating with customers to redefine what’s possible. Headquartered in Downers Grove, Illinois, Dover trades on the New York Stock Exchange under “DOV.”