Specialist, AP

Summary of Role:

• Oversee the activities of logistics management, & daily deliverables of the process.
• This position is responsible for entering/auditing Freight Billing data into the RXO systems and resolving issues with freight invoices to ensure prompt payment.
• Review and resolve Billing/Auditing Errors keeping Past Due and Business SLAs within TAT.
• Researches and resolves all issues and documents resolution; performs data entry or corrections of invoices or shipment information to match invoices; tracks and communicates root-cause analysis of issues to support continuous improvement.

Roles & Responsibilities:

• Enter carrier freight billing data into the system for invoice preparation.
• Audit invoices with the help of the documents/contracts & provide necessary updates.
• Contact clients and preparations of source documents to resolve questions, inconsistencies, or missing data.
• Enter data from source documents into computer following format displayed on screen and enter necessary codes.
• Compare data entered with source documents or re-enter data in verification format on screen to detect errors.
• Work on manifest or bulk upload of invoices for the Spreadsheet Upload Process.
• Reviewing the invoices thoroughly & approving it for payment.
• Collaborate with the invoicing, operations, and all teams required.
• Validate system data for accuracy of customer and carrier contracts.
• Follow and apply all SWI’s and process documents.
• Ensure efficient, accurate, timely and thorough completion of daily, weekly, and monthly deliverables across all functions.
• Identify the trends across accounts handled and come up with ideas for reducing waste.

Technical / Functional Skills:

• Broad range of network and desktop knowledge, including experience with Microsoft Office programs and various RXO operating systems desired.
• Basic knowledge of office practices, procedures, and equipment.
• Good spelling, punctuation, and English grammar skills.
• Ability to communicate effectively and sensitively both orally and in writing.
• Hands-on experience on Freight Billing Process is a plus.
• Team player.

General Skills:

• Bachelor’s degree required.
• 2-6 Years of experience, Logistics/Transportation experience is preferred
• Basic level of MS office like Excel, Word, Power Point etc. is preferred