Specialist – Logistics (Outbound)

Job Responsibilities:

1. Outbound Logistics Operations & Order Fulfilment

• Manage end-to-end outbound logistics operations and sales support.
• Create Sales Orders, Delivery Orders, Sales Invoices, Proforma Invoices, Packing Lists, Returns and Replacement Orders.
• Maintain customer material master data and ensure data accuracy.
• Coordinate shipments with vendors, warehouse, transporters and customers to ensure on-time delivery.

2. Export Documentation & Regulatory Compliance

• Prepare, verify and control export shipping documents (Commercial Invoice, Packing List, Bill of Lading, Certificate of Origin, Form E, Letter of Credit documents, etc.).
• Ensure compliance with Internal Control, Export Control, Letter of Credit (L/C), and Customer Requirements
• Coordinate document issuance and submission to banks, customers and relevant authorities.

3. Logistics Coordination & Problem Solving

• Provide shipment status updates to internal and external stakeholders.
• Monitor shipping schedules and ensure timely shipment delivery and customs clearance.
• Resolve logistics and delivery issues promptly.

4. Vendor & Logistics Cost Control

• Review supplier, warehouse and freight forwarder invoices for accuracy.
• Support logistics cost control initiatives and service performance improvement.
• Participate in logistics service and freight cost negotiations.

5. Team Support & Continuous Improvement

• Maintain filing and archival of shipping documents.
• Support domestic order processing and documentation.
• Participate in physical stock counts
• Any other duties assigned by management.

Job Requirements:

• Bachelor’s degree / Diploma level or equivalent in Supply Chain Management
• Strong understanding of supply chain processes, logistics management, inventory control, industry regulations and compliance standards.
• 3 to 5 years of supply chain management and logistics experience, preferably with SAP S4/HANA knowledge.
• Detail-oriented, proactive, responsible, strong communication and able to work independently with minimal supervision.
• Excellent communication and interpersonal skills.
• Knowledge of industry regulations and compliance standards.
• Familiar with SAP system.