SPECIFICATION & QUOTE EXECUTIVE

About the role

The role is responsible for the end-to-end development of comprehensive, high-accuracy pricing proposals in response to RFIs, RFPs, and RFQs. This role demands discipline in technical specification and quotation, extending through the order release phase to ensure seamless cross-functional coordination with other stakeholders.

Key responsibilities

• Facilitate the timely and accurate generation of comprehensive proposals and quotations, leveraging integrated software tools to ensure alignment with client specifications.
• Manage the end-to-end order release process, including the preparation of finish signoffs and ensuring data precision within the internal management system prior to final transmission.
• Review and coordinate incoming workflows, strategically planning resource allocation to meet diverse customer requirements and project timelines.
• Partner closely with Sales, Technical Design, Engineering, and Operations teams to propose competitive, high-value product solutions.
• Provide regular technical design progress reports and status updates to key departmental stakeholders, ensuring visibility across specific sectors.
• Proactively identify and implement creative process enhancements to streamline operations and drive organizational efficiency.
• Ensure strict adherence to project deadlines through diligent monitoring and proactive problem-solving.
• Actively participate in daily stand-ups and maintain real-time data integrity within the Work Order System and project logs.
• Execute ad-hoc strategic assignments and specialized tasks as directed by management to support evolving business needs.

About you

• Minimum 2 years of relevant experience, with a strong preference for the furniture or manufacturing industry.
• Diploma in Business Administration, Finance, or a related field.
• Advanced command of Excel and project management methodologies; experience with ERP and quoting systems.
• Demonstrate high levels of self-motivation and a proactive work ethic, with the proven ability to maintain peak performance in high-pressure environments and under rigorous deadlines.
• Capable of independent project ownership, including the ability to self-manage complex workflows, prioritize competing demands, and drive initiatives to completion.
• Communicate with precision and influence; adept at liaising and negotiating with internal cross-functional teams and external partners to ensure seamless deliverable management.
• Maintain a strong customer service orientation, focusing on delivering high-value solutions and fostering positive client relationships.
• Possess superior written and verbal communication skills, tailored for professional business environments and technical documentation.
• Proficient in the administration and utilization of Enterprise Resource Planning (ERP) frameworks, Order Management Systems and automated quoting platforms.
• Exceptional attention to detail with a proven track record of maintaining high accuracy under tight deadlines.