SPF-PFS Project Manager

Important Recruitment Information for this vacancy

Job Posting closes: Open until Filled

Required documents uploaded by: All required documents listed below must be attached to your application within 2 days of applying for your application to be considered complete.

Agency Information:

Kansas Department for Aging and Disability Services

Protecting Kansans, Promoting Recovery and Supporting Self Sufficiency

https://www.kdads.ks.gov/

About the Position

Who can apply: Anyone

Classified/Unclassified Service: Unclassified

Full-Time/Part-Time: Full-Time

Regular/Temporary: Temporary

Work Schedule: M-F

Eligible to Receive Benefits: Yes

Veterans' Preference Eligible: Yes

Disability Preference Eligible: Yes

Search Keywords: SPF-PFS Project Manager

Compensation: Up to a maximum salary of $55,000 annually.

• Salary can vary depending upon education, experience, or qualifications.

Employment Benefits

Comprehensive medical, mental, dental, vision, and additional coverage

Sick & Vacation leave

Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave

Paid State Holidays (designated by the Governor annually)

Fitness Centers in select locations

Employee discounts with the STAR Program

Retirement and deferred compensation programs

Visit the Employee Benefits page for more information…

Position Summary & Responsibilities

Position Summary:

The Kansas Department for Aging and Disability Services (KDADS) is seeking a highly motivated Project Manager to lead implementation of the Kansas Strategic Prevention Framework–Partnerships for Success for States (SPF-PFS) grant. This position plays a vital role in advancing substance use prevention efforts across the state by overseeing grant activities, coordinating statewide partnerships, ensuring program compliance, and supporting system-level changes that improve prevention outcomes.

The Project Manager will work under the supervision of the Prevention Program Manager and collaborate with sub-recipients, contracted providers, and stakeholders at state, county, and community levels.

In addition, they perform the following tasks:

Manage and oversee SPF-PFS grant implementation across Kansas.
Monitor contracts, budgets, fiscal reports, and program compliance with state and federal requirements.
Review and provide feedback on grantee work plans, budgets, deliverables, and progress reports.
Coordinate training, technical assistance, and stakeholder engagement activities.
Draft reports, application narratives, and communications to SAMHSA and partners.
Support program development, special projects, and cross-agency initiatives.

Job Responsibilities may include but are not limited to the following:

Program Compliance and Improvement

Compile and prepare agreements for the KDADS concurrence process. Track and aid the approval process of agreements. Compile, review and provide feedback for all Kansas Strategic Prevention Framework-Partnerships for Success for States (SPF-PFS) grant and contract budgets, budget revisions and monthly fiscal invoices. Monitor monthly finance reports for agreements and provide feedback for fiscal planning. Monitor grantee and contractor programmatic reporting, and compile and distribute reports. Works in cooperation with the Prevention Program Manager to ensure that all prevention activities carried out by contractors, grantees, and vendors is in compliance with agency policies as well as state and federal laws. Assist in monitoring and providing oversight to discretionary prevention grants and contracts.

Program Coordination and Development

Work with Prevention Program Manager and other staff to establish operating procedures, objectives, and goals for Kansas Strategic Prevention Framework-Partnerships for Success for States (SPF-PFS) grant and Prevention program. Respond to requests for technical assistance and other inquiries from contractors and sub-recipients. Review and approve provider grantee work plans. Review and ensure monthly progress toward deliverables. Write reports and application narratives as assigned. Support special projects, committees, and workgroups as assigned.

Completes special projects and performs other duties as assigned including but not limited to ensuring the agency is adequately staffed during and immediately following natural and/or manmade disasters, infectious disease outbreaks, and/or acts of terrorism. Assists other employees in the work unit in accomplishing assignments as necessary, included but not limited to grant writing.

Qualifications

The Ideal Candidate:

Bring proven project/program management expertise in prevention, behavioral health, or public health.
Demonstrate excellent written and verbal communication skills.
Build strong relationships and collaborate effectively with partners.
Show commitment to continuously improving prevention systems statewide.
Be detail-oriented and skilled at program oversight, reporting, and evaluation.
Bring creativity, consistency, and initiative to managing prevention programs.

Minimum Requirement:

Four years’ experience in Social Work Public/Health Administration, Substance Abuse, or a related Behavioral Health field.
At least one year of project or program management experience in planning, implementing, and monitoring initiatives relevant to behavioral health, prevention, or public health.
Strong organizational and reporting skills with ability to manage multiple priorities.
Ability to travel in state and out of state.

Preferred:

Six years’ experience in a related field.
Multi-year experience leading complex prevention or behavioral health programs.
Demonstrated success managing federal or state grants

Recruiter Contact Information

KDADS – Human Resources Recruiter

503 S. Kansas Ave

Topeka, KS 66603

Phone: 785-296-0463

Fax: 785-368-6688

Email: [email protected]

Job Application Process

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Complete or update your contact information on the Careers> My Contact Information page. *This information is included on all your job applications.

Upload required documents listed below for the Careers> My Job Applications page. *This information is included on all your job applications.

Start your draft job application, upload other required documents, and Submit when it is complete.

Manage your draft and submitted applications on the Careers> My Job Applications page.

Check your email and My Job Notifications for written communications from the Recruiter.

Email – sent to the Preferred email on the My Contact Information page

Notifications – view the Careers> My Job Notifications page

Helpful Resources at jobs.ks.gov: “How to Apply for a Job – Instructions” and “How to Search for a Job – Instructions"

Required Documents for this Application to be Complete

Upload these on the Careers - My Job Applications page

Transcripts
DD214 (if you are claiming Veteran’s Preference)

Upload these on the Attachments step in your Job Application

Resume
Cover Letter

Helpful Resources at jobs.ks.gov: “How, What, & Where do I Upload Documents”

Kansas Tax Clearance Certificate: A valid Kansas Tax Clearance Certificate is a condition of employment for all employees of the State of Kansas. Applicants (including non-residents) who receive a formal job offer for a State job, are required to obtain a valid Tax Clearance within ten (10) days of the job offer. A Tax Clearance can be obtained through the Kansas Department of Revenue who reviews individual accounts for compliance with Kansas Tax Law.

If you have a missing tax return(s) or you owe taxes to the State of Kansas, please know that the Kansas Department of Revenue will work with you. The Kansas Department of Revenue can set you up on a payment plan to receive a Tax Clearance so you can get a job working for the State of Kansas. The Kansas Department of Revenue can be contacted at 785-296-3199. Kansas Department of Revenue - Tax Clearance Frequently Asked Questions

How to Claim Veterans Preference

Veterans' Preference Eligible (VPE): Former military personnel or their spouse that have been verified as a "veteran"; under K.S.A. 73-201 will receive an interview if they meet the minimum competency factors of the position. The veterans' preference laws do not guarantee the veteran a job. Positions are filled with the best qualified candidate as determine by the hiring manager.

Learn more about claiming Veteran’s Preference

How to Claim Disability Hiring Preference

Applicants that have physical, cognitive and/or mental disabilities may claim an employment preference when applying for positions. If they are qualified to meet the performance standards of the position, with or without a reasonable accommodation, they will receive an interview for the position. The preference does not guarantee an applicant the job, as positions are filled with the best qualified candidate as determined by the hiring manager.

Learn more about claiming Disability Hiring Preference

PLEASE NOTE: The documentation verifying a person's eligibility for use of this preference should not be sent along with other application materials to the hiring agency but should be sent directly to OPS. These documents should be scanned and emailed to [email protected], or can be mailed/delivered in person to:

ATTN: Disability Hiring Preference Coordinator
Office of Personnel Services
Docking State Office Building
915 SW Harrison Ave, Suite 260
Topeka, KS 66612

Equal Employment Opportunity

The State of Kansas is an Equal Opportunity Employer. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.

If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the agency recruiter.