Sports Buddies Program Coordinator

JOB TITLE: Sports Buddies Program Coordinator (Part-Time)

DEPARTMENT: Program Innovation

REPORTS TO: Director of Program Innovation

FLSA STATUS: Non-Exempt, Hourly, Part-Time, with potential for full-time (20–25 hrs/week, including weekend events as needed)

PAY RATE: $22-24/hour

MISSION: Creating and supporting mentoring relationships that ignite the power and promise of the next generation.

VISION: Through mentorship, all youth achieve their full potential.

JOB SUMMARY

The Sports Buddies Program Coordinator leads a dynamic, group-based mentoring experience through weekend events that connect youth and mentors in fun, engaging settings. This role oversees the full participant lifecycle, including enrollment, program delivery, and match support, ensuring a high-quality and safe experience for all involved. The Coordinator is responsible for facilitating enrollment processes, planning and executing events and programming, and supporting match development.

JOB RESPONSIBILITIES

Participant Enrollment

• Plan and facilitate interviews with youth, parents/guardians, and volunteers to assess fit, readiness, and alignment with program expectations
• Complete participant assessments based on interviews and application materials
• Conduct reference checks and review program rules, expectations, and child safety guidelines with all participants
• Coordinate enrollment tasks with Enrollment and Match team members
• Track enrollment progress and maintain up-to-date records in alignment with agency standards

Session Planning & Execution

• Plan, coordinate, and staff weekend Sports Buddies events
• Develop engaging, age-appropriate curriculum and activity plans tied to mentorship goals and youth development themes.
• Manage all logistics including location scouting, equipment, permissions, safety measures, and materials.

Match Engagement & Community-Based Readiness

• Serve as the relationship manager for matches in the program, maintaining regular communication and touchpoints.
• Observe match dynamics at events and assess readiness for transition into the Community-Based program.
• Collaborate with the Enrollment and Match team to refer and transition strong participants into longer-term matches.

Program Operations & Community Relationships

• Cultivate and maintain relationships with community partners who can offer facilities, expertise, or enrichment for events.
• Track participation, satisfaction, and program metrics in line with agency standards.
• Participate in team meetings, training, and other engagement activities.

JOB QUALIFICATIONS

• Bachelor’s Degree preferred
• Experience in youth development, mentoring programs, nonprofit programming, or related field preferred
• Bilingual in Spanish preferred
• Experience working with young adults and/or professional stakeholders preferred
• Strong organizational and project management skills with the ability to manage multiple priorities
• Excellent communication, relationship-building, and public speaking skills
• Ability to work independently in a fast-paced, evolving environment
• Strong problem-solving skills and ability to navigate ambiguity
• Proficiency in Microsoft Office and database systems
• Valid driver’s license, reliable transportation, and current automobile insurance required

CORE COMPETENCIES

• Collaboration -Works effectively with team members to support enrollment, coordinate programming, and transition matches to Community-Based Mentoring.
• Client Orientation -Delivers a high-quality, safe, and engaging experience for youth, mentors, and partners. Understands the unique ways to serve each population effectively.
• Critical Thinking -Uses data and observations to make sound decisions and address match and program needs.
• Workload Management -Plans, prioritizes, and executes responsibilities across enrollment, events, and match support.
• Growth Mindset - Applies learning, seeks feedback, and identifies ways to improve and grow the program.
• Character - Demonstrates integrity, accountability, and professionalism in all interactions.

WORK ENVIRONMENT

The environmental conditions described are representative of those that must be met by an employee to successfully perform the functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.

● Routine office environment.

● Frequent independent travel.

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and required skills. Job Description may be subject to change to meet the needs of the organization.

Your employment with BBBSOCIE will be “at will,” meaning that either you or BBBSOCIE may end your employment at any time and for any reason, with or without cause.

Job Type: Part-time

Pay: $22.00 - $24.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Employee discount
• Paid time off

Education:

• Bachelor's (Preferred)

Experience:

• Project management: 1 year (Preferred)

Language:

• Spanish (Preferred)

Work Location: In person