Spravato Coordinator

Spravato Coordinator

We’re looking for a highly organized and detail-oriented Spravato Coordinator to join our growing mental health clinic. This role is ideal for someone who loves working directly with patients, is comfortable managing complex administrative tasks, and thrives in a fast-paced, compassionate healthcare setting.

The Spravato Coordinator plays a key role in ensuring patients have a seamless experience—from initial consultation to ongoing treatment—by coordinating schedules, managing insurance requirements, and supporting providers throughout the Spravato process.

Key Responsibilities

Consult Coordination

• Review the provider’s schedule for upcoming Spravato consults.
• Add new consults to the Spravato tracking spreadsheet.
• Notify the provider about any insurance requirements or special circumstances.
• Message patients to complete the Spravato screening form.
• Review submitted screening forms and flag any red flags for the provider.
• Pre-check-in the appointment and fill in key details.
• If the screening form is incomplete, assist the patient in completing it.

Insurance and Documentation

• Collect any signed documents from patients and verify both provider and patient signatures and dates.
• Run a Verification of Benefits (VOB)
• Complete Prior Authorization processes.
• Confirm whether Prior Authorization is required under the pharmacy or medical plan.
• Prepare Formulary Exception, Letter of Medical Necessity, or Psychiatrist Excusal Letter for non-covered plans. Appeals & Patient Assistance.
• Assist with Prior Authorization applications.

Qualifications

• Exceptional attention to detail and strong follow-through.
• Excellent written and verbal communication skills.
• Comfortable interacting with patients in a supportive and professional manner.
• Experience in healthcare coordination, medical billing, or behavioral health preferred.
• Knowledge of insurance verification, prior authorization, or patient assistance programs is highly valued.
• Proficient in EHR systems, Excel, and general computer use.

Schedule & Compensation

• Full-Time, Monday–Friday (We will consider part time if available for 30-40 hours/week
• Competitive pay based on experience

About Us

We are a patient-centered mental health clinic dedicated to providing compassionate and innovative care. Our Spravato program helps patients with treatment-resistant depression find renewed hope through evidence-based therapies. You’ll be joining a collaborative team that values precision, empathy, and teamwork.

Job Types: Full-time, Part-time

Pay: $19.00 - $22.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Vision insurance

Work Location: In person