Sr Administrative Executive

About the role

The Sr Administrative Executive is responsible for managing plant and office facilities, administering employee welfare services, and coordinating community engagement activities to support a safe, productive, and positive working environment. The role ensures smooth facility operations, employee well-being, compliance with company policies, and strong relationships with local communities and external stakeholders.

Key responsibilities

• Coordinate daily administration of plant facilities, offices, common areas, canteen, dormitories, transportation, and employee amenities.
• Ensure facilities are well maintained, clean, safe, and compliant with health, safety, and environmental standards.
• Coordinate facility maintenance and repair works with internal departments and external contractors.
• Manage contracts and performance of vendors providing cleaning, security, landscaping, waste management, transportation, and pest control services.
• Monitor utility consumption including electricity, water, and other plant-related services, and support cost-saving initiatives.
• Maintain records of company assets, office equipment, furniture, and administrative supplies.
• Support factory audits, customer audits, ISO audits, and regulatory inspections related to workplace facilities and employee welfare.
• Administer employee welfare facilities including canteen operations, transportation services, hostels/accommodation, locker rooms, recreational facilities, and employee assistance programs.
• Coordinate company events, festive celebrations, employee appreciation activities, family days, sports events, and wellness programs.
• Manage employee welfare feedback, complaints, and suggestions, ensuring timely resolution.

About you

• Diploma/Bachelor's Degree in Business Administration, Human Resources, Facilities Management, Industrial Management, Public Administration, or related disciplines.
• Minimum 3 years of experience in administration, facility management, employee welfare, industrial relations, or community relations within a manufacturing environment.
• Experience managing outsourced service providers and employee welfare facilities is preferred.
• Exposure to ISO, EHS, customer audits, or manufacturing compliance requirements is an advantage.
• Strong interpersonal and communication skills.
• Stakeholder and relationship management capabilities.
• Problem-solving and conflict-resolution abilities.
• Strong planning, coordination, and organizational skills.
• Ability to work independently and manage multiple priorities.
• Knowledge of manufacturing workplace standards and safety requirements.