Sr. Administrative Manager (Engineering for Professionals)

Affiliated Office Address

Baltimore, MD, United States

Requisition ID

122643

Date Created

October 01, 2026

Job Family

Finance & Business

Job Subfamily

Business Ops-Admin Mgmt

Job Function

Administrative Management

Exempt Status

Exempt

Shift Type

Full Time

Schedule

M-F, 37.5 hrs wkly

Worksite

02-MD:Mount Washington Campus

Work Modality

Hybrid: On-site 60-89% of hours worked (Ex: 3-4 out of 5 days/week)

Engineering for Professionals (EP), within the Whiting School of Engineering, comprises 30+ graduate online programs, Executive and Professional Education (EPE), and Doctor of Engineering (D. Eng). We are seeking a Sr. Administrative Manager to lead EP's administrative and programmatic operations, partnering with the Associate Vice Dean, program leadership, faculty, and the Sr. Financial Manager to deliver consistent, effective support across the portfolio.

The Sr. Administrative Manager is responsible for overall administrative, financial and/or operational management for a large and complex department typically with activities on multiple sites and/or multiple service lines. (Generally defined as an operating budget between $10 mil - $19 mil and 50+ employees). This position provides strategic direction and day-to-day oversight of administrative and financial matters. Areas of focus include finance; human resources; academic, research or clinical operations; compliance; infrastructure matters. The Sr. Administrative Manager is responsible for most or all the following: staff supervision and performance management; HR support for direct and indirect reports; budget management and administration; oversight of financial functions and processes; facilities/space management oversight; operational activities of a clinical or academic/research department.

Specific Duties & Responsibilities

Financial Management

• Provide oversight for the development, preparation, monitoring, projections, and reconciliation of budgets (clinical revenue, general funds, research, gift, discretionary account, etc.).
• Ensure the accuracy of monthly account statements.
• Oversee preparation of various forms, journal entries, vouchers, system transactions, electronic budgets, and expenditure transactions.
• Oversee the procurement process for all assigned accounts.
• Oversee the maintenance of accurate records and preparation of documents and timely response to audit requests.
• Advise leadership on resource needs and financial risks.
• Develop, update, and amend departmental financial processes and policies.
• In partnership with the department leadership develop annual operating budget(s) and five-year plans.
• Provide detailed analysis, evaluation, and projections to support strategic plans.
• Develop and maintain various finance management systems.
• Design and produce various monthly, quarterly, and annual reports used for strategic planning.

Administration

• Oversee the planning, production, and execution of key events and other activities.
• Mentor staff and provide support for training.
• Monitor staff workloads, prioritize work efforts, and advocate for additional resources as necessary.
• Responsible for the coordination, implementation, and completion of various strategic initiatives.
• Supervise performance of direct and indirect professional/support staff, conduct performance reviews, and salary administration.
• Develop administrative policies and procedures needed to ensure smooth operations
• Manage space and facilities issues.

Human Resources

• Work with departmental Human Resources support to establish and promote growth opportunities within the area, maintain equity, consistently apply policies and procedures, establish a positive working environment, and minimize staff turnover.
• Work with appropriate HR resources to determine and implement solutions that address non-routine HR problems promptly.
• Support faculty and staff supervisors in human resources administration: help develop staffing and personnel management plans, consult on hiring issues, assist with performance management issues and disciplinary actions, oversee salary planning.
• Ensure that all human resources activities are carried out consistent with university personnel policies, e.g. goal setting and performance reviews, payroll actions, visa applications, time and attendance recording, onboarding, etc.

Operations and Program Management

• Responsible for oversight of clinical, academic or research operations and programs.
• Other duties as assigned.

In addition to the duties described above

• Coordinate administrative and programmatic operations across 30+ EP programs, Executive and Professional Education (EPE), and Doctor of Engineering, translating school and program priorities into consistent workflows, service standards, and implementation plans.
• Oversee operational support including faculty and program leader appointments and compensation, student payroll administration, and related high-volume workflows.
• Lead the administrative execution of new and evolving program initiatives, coordinating faculty, program leaders, and central Whiting School and University partners and tracking work through completion.
• Maintain and improve the operational infrastructure that supports EP teaching and program delivery, including internal communications, space and equipment coordination, and administrative systems and procedures.
• Partner with the Sr. Financial Manager on enrollment, course, staffing, and resource planning while retaining responsibility for administrative and programmatic execution and service delivery.

Minimum Qualifications

• Bachelor’s Degree in Finance, Accounting, Business or a related field.

• Five years of progressively responsible professional-level administrative or financial experience related to monetary or non-monetary resources of a center or unit within an academic, research, academic medicine, or comparable environment, e.g., planning, directing, monitoring, organizing, and controlling monetary and non-monetary resources.

• Supervisory experience.

• Additional education may substitute for required experience and additional related experience may substitute for required education beyond a high school diploma/ graduation equivalent, to the extent permitted by the JHU equivalency formula.

Preferred Qualifications

• Master’s Degree in a related field.

• Strong project management, written communication, stakeholder coordination, and process-improvement skills in a complex, deadline-driven environment

• Proficiency with Microsoft Office applications, including Excel, and the ability to organize and monitor high-volume work across multiple programs.

• Experience supporting graduate, professional, continuing, or online education programs in a university or similarly complex organization.

• Familiarity with Johns Hopkins University systems, policies, and procedures, particularly faculty, staff, student payroll, and academic administrative processes.

On call or non-standard work hour requirements

• No regular on-call requirement.
• Occasional work outside standard hours may be needed to support time-sensitive program activities or events.

Technical Skills and Expected Level of Proficiency

• Budgeting - Advanced
• Financial Administration - Advanced
• Financial Documentation and Reporting - Advanced
• Financial Policy - Advanced
• Human Resources Management - Advanced
• Operational Oversight - Advanced
• Oral and Written Communications - Advanced
• Regulatory Compliance - Advanced
• Strategic Planning - Advanced

The core technical skills listed are most essential; additional technical skills may be required based on specific division or department needs.

Classified Title: Sr. Administrative Manager

Role/Level/Range: ATP/04/PE

Starting Salary Range: $75,135 - $131,510 Annually (Commensurate w/exp.)

Employee group: Full Time

Schedule: M-F, 37.5 hrs wkly

FLSA Status: Exempt

Location: Hybrid/Mount Washington Campus

Department name: EP Personnel

Personnel area: Whiting School of Engineering

Total Rewards

The referenced base salary range represents the low and high end of Johns Hopkins University’s salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, education/training and other qualifications. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/.

Education and Experience Equivalency

Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

Applicants Completing Studies

Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

Background Checks

The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

Diversity and Inclusion

The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law

https://www.eeoc.gov/sites/default/files/2023-06/22-088\_EEOC\_KnowYourRights6.12ScreenRdr.pdf

Accommodation Information

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at [email protected]. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit: https://accessibility.jhu.edu/.

Vaccine Requirements

Johns Hopkins University requires all faculty, staff, and students to receive the seasonal flu vaccine. Exceptions to the flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry.

The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.