Sr. Administrative Specialist

Job Summary

The Senior Administrative Specialist performs senior-level administrative functions in support of the Department of Energy, Office of Management (MA) by providing general office administration and programmatic support.

Essential Functions

• General office/administrative duties, basic statistical and budget tasks, analysis and preparation of routine documents
• Manage projects in support of MA missions and objectives
• Maintains scheduling, travel, and library/documentation procedures
• Performs a wide range of administrative functions in order to support the operations of the assigned director and office
• Identify issues and problems
• Maintain calendar and schedule meetings, proofread and edit a wide variety of documents and correspondence
• Respond to data calls by finding the appropriate resources and gathering pertinent information
• Prepare time and attendance records electronically; maintain tracking systems for handling action items and controlled correspondence
• Make travel arrangements and other duties as assigned

Job Specifications

• General administrative and office experience, with general office computer skills
• Experience in working with all levels of staff
• Excellent communication skills (verbally and written)
• Critical thinking skills
• Problem solving skills
• Independent worker

Education: Associate’s degree from an accredited college in an appropriate discipline or equivalent

Experience: Requires 5 – 10 years of experience