Sr. Associate - Compliance

CSRBOX is looking for a detail-oriented and proactive professional to manage organisational compliance, policy development, internal governance, accounts coordination, and vendor management. The role will involve developing and updating organisational policies, ensuring adherence to statutory and internal compliance requirements, coordinating with the accounts team for financial documentation and processes, and facilitating smooth coordination with vendors and other stakeholders.

The ideal candidate should possess strong coordination and documentation skills, a sound understanding of compliance frameworks, and the ability to streamline processes across departments.

Key Responsibilities

1. Policy Development & Governance

• Draft, review, update, and implement organisational policies, SOPs, guidelines, and process documents in line with organisational requirements and applicable regulations.
• Support the development of policies related to procurement, vendor management, financial controls, travel and expenses, administration, employee governance, and operational compliance.
• Ensure policies are effectively communicated, implemented, and periodically reviewed across departments.
• Maintain a centralised repository of policies, compliance documents, agreements, and other governance records.
• Identify gaps in existing policies and recommend improvements to strengthen internal controls and operational efficiency.

2. Statutory & Organisational Compliance

• Track applicable statutory, regulatory, contractual, and internal compliance requirements for CSRBOX and its associated entities, in coordination with the relevant teams and external advisors.
• Maintain compliance calendars, renewal trackers, registers, and documentation to ensure timely submissions and renewals.
• Coordinate with internal stakeholders, consultants, auditors, and legal professionals for compliance-related requirements.
• Support internal and external audits by ensuring the availability, accuracy, and timely submission of relevant documents.
• Monitor compliance with internal policies, delegated approval processes, and organisational procedures.
• Flag potential compliance gaps and support corrective and preventive action plans.

3. Accounts & Finance Coordination

• Work closely with the accounts and finance team to facilitate documentation, approvals, reconciliations, and routine financial processes.
• Coordinate the collection and verification of invoices, bills, purchase orders, quotations, payment requests, and supporting documents.
• Ensure adherence to financial documentation requirements and internal approval workflows before processing transactions.
• Support vendor payment tracking, expense documentation, and follow-ups for pending financial records.
• Assist in maintaining audit-ready financial documentation and resolving documentation gaps in coordination with the accounts team.
• Facilitate coordination between project teams, accounts, administration, and other stakeholders for smooth financial operations.

4. Vendor Management & Coordination

• Coordinate vendor onboarding, documentation, verification, agreement management, and record maintenance.
• Ensure vendors submit the required KYC, tax, banking, statutory, and contractual documents, as applicable.
• Maintain a centralised vendor database, agreement tracker, renewal calendar, and payment follow-up records.
• Coordinate quotations, comparative statements, purchase requests, work orders, and vendor approvals in accordance with organisational policies.
• Liaise with vendors regarding documentation, service delivery, invoices, pending payments, and compliance requirements.
• Support periodic vendor performance reviews and recommend improvements in vendor engagement and management processes.

5. Internal Process Management & Risk Control

• Review existing workflows and identify opportunities to improve process efficiency, transparency, and accountability.
• Develop checklists, trackers, dashboards, and standard templates to monitor compliance and operational deliverables.
• Coordinate with HR, Accounts, Administration, Procurement, and Program teams to ensure consistent implementation of internal processes.
• Support the implementation of internal controls, documentation standards, and approval mechanisms.
• Maintain records of deviations, pending actions, and compliance issues, ensuring timely follow-up and closure.
• Assist in developing process manuals and conducting internal awareness sessions on policies and compliance requirements.

6. Reporting & Stakeholder Coordination

• Prepare periodic compliance status reports, policy implementation updates, vendor status reports, and documentation trackers for management review.
• Follow up with relevant stakeholders to ensure timely closure of pending compliance and operational activities.
• Maintain confidentiality and ensure the secure handling of financial, contractual, vendor, and organisational information.
• Undertake additional compliance and operational responsibilities as assigned by the reporting manager.

Required Qualifications & Experience

• Bachelor's degree in Commerce, Business Administration, Finance, Law, or a related discipline.
• A postgraduate qualification in Management, Finance, Law, or Compliance will be an added advantage.
• 1-3 years of relevant experience in compliance, policy management, finance coordination, procurement, vendor management, or operations.
• Candidates with experience in NGOs, CSR organisations, consulting firms, social sector organisations, or multi-location organisations will be preferred.
• Working knowledge of statutory compliance, financial documentation, internal controls, and vendor management processes.
• Familiarity with applicable Indian regulatory requirements and audit documentation practices.
• Proficiency in MS Excel, Google Sheets, documentation tools, and process-tracking systems.

Key Competencies

• Strong policy drafting, documentation, and analytical skills.
• Excellent coordination, follow-up, and stakeholder management abilities.
• High attention to detail and a process-oriented approach.
• Ability to manage multiple priorities and meet deadlines.
• Strong problem-solving and risk-identification skills.
• Professional communication and interpersonal skills.
• Integrity, discretion, and a strong sense of accountability.
• Ability to work independently while collaborating effectively across departments.

Pay: ₹25,000.00 - ₹35,000.00 per month

Work Location: In person