Sr. Director, Office Administration (FA, GA & EHS)

About the role:

The Director, Office Administration oversees office administration and operational support to ensure efficient, effective, and compliant business operations. This role leads Facilities Administration (FA), General Affairs (GA) and Environment, Health & Safety (EHS) to improves operational processes and provides strategic support to executive leadership while fostering a productive, organized, and safe working environment.

What will be your task:

• Overseeing the Facilities Administration, General Affairs and EHS operation in Malaysia site.
• Supervising, mentoring, training, and coaching the staff and delegating assignments to ensure maximum productivity.
• Develop and implement a facility management program including preventative maintenance, regular facilities inspections and life-cycle requirements.
• Coordinate intra-office moves, allocate and manage facility space for maximum efficiency.
• Supervise maintenance and repair of facilities and equipment.
• Overseeing and directing all construction projects, including reviewing the project in-depth to schedule deliverables and estimate costs.
• Overseeing all onsite and offsite constructions to monitor compliance with building and safety regulations.
• Overseeing the general affair related, including canteen, cleaning, dormitory and other related.
• Coordinating domestic and international travel, including flight, hotel, and car rental reservations.
• Purchasing office supplies and equipment and maintaining proper stock levels.
• Responsible for Occupational Safety and Environmental safety related matters.
• Prepare and track the budget, monitor expenses and payments.

What can helped you succeed:

• Bachelor's or Master's degree in Business Administration, Facilities Management, Office Administration, Engineering, Management, or a related discipline is preferred. Candidates with relevant professional certifications and substantial leadership experience are also encouraged to apply.
• Around 15 years of relevant experience in Facilities Administration, Office Administration & General Affairs, Safety & Health, or a related function is preferable, with around 8 years of people management or leadership experience considered an added advantage.
• Experience or exposure in leading Facilities Administration, General Affairs and Safety & Health functions at a senior management level is desirable. Around 5 years of leadership experience in a similar capacity will be considered an advantage to the candidate.
• Demonstrates good organizational and time management skills, with the ability to prioritize multiple initiatives and adapt to changing business requirements.
• Strong analytical thinking, attention to detail, and practical problem-solving skills are preferred and considered an added value.
• Good written and verbal communication skills, with the ability to engage effectively with stakeholders at various organizational levels, are desirable.
• Ability to work both independently and collaboratively in a cross-functional and multicultural environment is preferred.
• Experience working in a MNC or supporting a regional business environment is considered an added advantage.