SR ELECTRICAL ADMINISTRATOR

Joii Philippines Inc. provides offshore staffing solutions that allow our Australian builder clients to maximize their resources and profits by leveraging our talented pool of professionals in the Philippines. Our expertise includes Drafting, Rendering, Estimating, Construction Administration, Loan Processing, IT, and Accounting services.

Duties and Responsibilities:

Office Administration and Daily Operations

• Manage general office administration and the daily running of the office
• Allocate work across the administration team and coordinate the flow of work so jobs and
• deadlines are met in the right order
• Check the progress and quality of administrative work, and resolve problems as they arise
• Maintain filing and archiving systems so documentation stays current and easy to find
• Coordinate fleet administration, stock control and returns, and help organise team events

Electrical Take Offs and Material Scheduling

• Complete electrical take offs from architectural and electrical plans, quantifying points,
• fittings, switchboards, cable and conduit for each job
• Produce the material list for each job from the take off, so crews arrive on site with what the job actually needs
• Convert take off quantities into purchase orders and builder submissions, and keep the underlying rates current as supplier pricing moves
• Check plan revisions and builder variations against the original take off, and update quantities, orders and pricing where the scope has shifted
• Maintain take off templates for repeat house types and standard builds, so quantities stay consistent across volume work

Job Documentation, Invoicing and Compliance

• Prepare and process documentation for new and existing jobs, including stock orders and invoicing
• Enter and maintain job information in our company systems and keep records accurate as work progresses
• Follow up outstanding quotes, purchase orders, invoices and builder requests through to resolution
• Prepare and manage electrical compliance certificates and project paperwork
• Archive completed works to the standard we need for our records

Underground Connections

• Own the underground connections process, tracking each connection from lodgement through to completion
• Liaise with distributors, builders and site teams to keep connections moving, and raise delays early rather than late
• Keep supervisors informed on connection status so site work can be scheduled around it

Suppliers, Materials and Stock

• Order electrical materials, equipment and office supplies as required
• Liaise with suppliers on pricing, availability and delivery
• Escalate supply issues where lead times or pricing put a job at risk

Customer Service and Builder Relationships

• Answer phone calls, emails and builder enquiries, giving informed answers on job status and process
• Maintain strong working relationships with builders, clients, suppliers and distributors
• Support supervisors and electricians with their administrative, product and stock requirements

Team Leadership and Training

• Provide day to day direction and guidance to the administration trainee, teaching by instruction and demonstration
• Train and support administration assistants, and act as the first point of reference on process questions
• Contribute to a tidy, well run and positive office environment

Requirements:

• Graduate of BS in Civil Engineering or Electrical Engineering or any related field.
• Experience in electrical, construction or trade services administration
• Confident picking up and working within job management, estimating or take off software
• Experience preparing electrical take offs from plans and drawings
• Clear written and verbal communication with builders, suppliers and site teams
• Able to allocate duties and check the quality of work produced by others
• Sound understanding of job documentation, purchase orders, invoicing and account reconciliation
• Able to read and interpret architectural and electrical plans, drawings and specifications
• With strong oral and written English communication skills
• Can work office-based