Sr. Executive - Administration

Roles & Responsibilities -

• Day-to-day administration-related work / Support services at Branch, Project Office (both Engineering & Marketing offices)
• Coordinate with HO- HR and Admin and implement the policy procedure at par with HO.
• Collection of data, compilation, procurement, and distribution of Stationery, Housekeeping, Pantry, and other materials such as PPE (with Purchase Dept) from different Departments.
• To oversee and optimize housekeeping, pantry, and security activities at the Project Site, including the Marketing Office.
• Day to day processing of HR & Admin bills: on time Receipt of bills, verification, approvals, handing over to HO Admin/ Accounts , cheques collection & issuing to vendors.
• Petty Cash: Indenting, expenses with proper support of bills, accounting and timely replenishment.
• To prepare MIS Reports of Statutory compliance, HR & Admin in co-ordination with persons concerned in HO.
• To supervise / coordinate the deployment / movement of Office Assistants on day to day basis for Bank, HO & other work.
• Budgeting and Asset Management (Indenting, procuring, Tagging, Maintenance, & updating in inventory application on real time basis)
• Support for Events such as Brigade Sales Pitch, show case, Sports and Brigade Bash (Picnic) / Fest etc.,
• To coordinate with Project i/c , Vendors, HO / consultant for Labour Statutory related work.
• To Coordinate with HO Functional Depts such as IT, HR & Admin, Accounts, Engineering etc., for required support in terms of Project execution / Sales & Marketing operations
• To liaise with local authorities (Corporator, Police /Fire Depts etc.,) for smooth & hindrance-free project execution / completion.
• Site rounds, checking for safety measures like: not to deploy child labour (below 18 years), aged persons who are not able to work, to check whether the workers are working with safety equipment.
• Coordination for project launch like Bhoomi Pooja, new office setup, New office Pooja/inauguration, Marketing & Sales event, project handing over/inauguration function arrangements, staff birthday celebrations, Fests etc.,
• Coordination & support for site team during inspections like OC/Fire inspections, Labour dept., Local municipal authority, Electricity board or other govt. dept site inspection etc.
• Checking & following up with contractors to keep necessary Labour Statutory compliance documents like WCP, CLA, BOCW, Beneficiary cards, ESI, PF, etc. and also reminding them for timely compliance.
• Monitoring site staffs to follow company rules & regulations, any violations/irresponsible activities will be informed to HR & Admin Head & to Project Head.
• Effectively track the help desk ticket and ensure it is closed within the SLA period.
• Project visits as per the given schedule by HO.
• For any emergency works related to the Admin dept. attending & providing necessary support for smooth work completion.