Sr. Executive Assistant

Seeking an exceptional Executive Assistant to support multiple executives. This is a highly visible role requiring a proactive, business-minded professional who thrives in a fast-paced, high-growth environment and can operate independently with minimal direction.

The ideal candidate brings executive support experience at the highest levels, exercises exceptional judgment, and consistently operates with professionalism, discretion, and a strong sense of ownership. They are comfortable making informed decisions and moving work forward when executive guidance is unavailable, using sound business judgment and a deep understanding of organizational priorities.

Responsibilities

Executive Support

• Serve as a strategic partner to executives, proactively anticipating needs and ensuring efficient execution of priorities.
• Manage highly complex and sensitive calendars across multiple global time zones, balancing competing priorities while partnering closely with senior leaders and Executive Assistants across the organization.
• Prioritize and manage multiple competing demands with a strong sense of urgency and a consistently proactive, one-step-ahead approach.
• Handle highly confidential information with the utmost discretion and professionalism.

Meeting & Business Operations

• Coordinate and execute leadership team meetings, operating reviews, planning sessions, and strategic discussions.
• Prepare presentation materials, templates, agendas, and supporting documentation for executive, Board, and leadership meetings.
• Capture meeting notes, track action items, monitor deliverables, and follow up on commitments and OKRs.
• Partner with internal and external stakeholders to coordinate Board meetings and governance-related activities, ensuring deadlines and deliverables are met.
• Create, document, and continuously improve workflows, processes, and operating mechanisms that increase organizational efficiency and executive effectiveness.
• Identify process gaps and recommend scalable solutions that improve communication, coordination, and operational effectiveness as the company grows.

Team & Administrative Support

• Provide administrative support to executives and selected members of the strategic finance leadership team.
• Manage expense reporting, including international and multi-currency expenses.
• Support team drives, contact management systems, organizational records, and administrative processes.
• Partner closely with the CEO's Executive Assistant and broader Executive Assistant community to ensure alignment across executive priorities and company initiatives.
• Serve as an active and visible leader within the Executive Assistant community by building strong partnerships, sharing best practices, and contributing to a culture of excellence across the executive support organization.

Qualifications

• 8+ years of Executive Assistant experience supporting C-level executives, Presidents, COOs, founders, or senior finance leaders.
• Experience supporting senior executives in investment banking, private equity, venture capital, public company finance organizations, management consulting, or high-growth technology companies.
• Proven ability to operate with the pace, precision, responsiveness, and attention to detail expected in demanding financial services or executive environments.
• Demonstrated ability to make sound decisions, navigate ambiguity, and move work forward independently when executive guidance is unavailable.
• Experience supporting organizations through significant growth, transformation, IPO readiness, or public company operations strongly preferred.
• Proven ability to influence stakeholders, drive accountability, and achieve outcomes across functions and levels of seniority without direct authority.
• Strong executive presence and demonstrated success interacting with senior executives, Board members, investors, auditors, and external partners.
• Exceptional communication, organizational, and relationship-building skills.
• Process-oriented mindset with a track record of identifying inefficiencies and implementing scalable solutions.
• Comfortable working with urgency and occasional needs outside traditional business hours.

What Success Looks Like

• Executive schedules, meetings, travel, communications, and stakeholder interactions run seamlessly despite changing priorities and limited executive availability.
• Scalable processes, operating rhythms, and support mechanisms are implemented to support the company's continued growth and future public company needs.
• Strong partnerships are established across the executive team, Board stakeholders, and the Executive Assistant community.
• The Executive Assistant is viewed as a trusted advisor, effective operator, and highly credible representative

Hourly Pay : $60-$65/hour