Sr Executive / Assistant Manager - Administration

Role & responsibilities

• Manage day-to-day plant administration and facility management activities.
• Coordinate housekeeping, security, transportation, canteen, guest house and office administration.
• Ensure proper maintenance of office infrastructure, employee facilities and common areas.
• Coordinate with vendors/service providers and monitor service quality and performance.
• Support vendor identification, quotation comparison, negotiation and contract/service management.
• Handle administration-related SAP transactions, including PR, PO, SES and invoice processing.
• Support administration budgeting, expense tracking and cost control.
• Prepare and maintain MIS reports, dashboards and administrative records.
• Coordinate with HR, Finance, Procurement, EHS, Projects and Operations teams.
• Ensure administration-related statutory, safety and company policy requirements are followed.
• Support plant setup / Greenfield project activities, including office setup, facilities and employee amenities.
• Develop and implement administration SOPs, checklists and standard processes.
• Address employee and departmental administration requirements and ensure timely closure.
• Support internal audits and implementation of corrective actions.
• Identify opportunities for process improvement and cost optimization.

Preferred candidate profile

Required Skills

• Plant / Factory Administration
• Facility Management
• Vendor & Contract Management
• Housekeeping Management
• Security Management
• Transport Management
• Canteen Management
• Guest House Management
• Employee Services
• SAP
• Budgeting & Cost Control
• MIS & Reporting
• SOP Development
• Statutory Compliance
• Vendor Coordination
• Stakeholder Management

Candidate Profile

• 515 years of relevant experience in Administration / Facility Management.
• Experience in manufacturing / plant environment preferred.
• Hands-on experience in managing administration service providers and vendors.
• Working knowledge of SAP is preferred.
• Good communication, negotiation, coordination and problem-solving skills.
• Ability to manage multiple administrative activities and stakeholders.
• Greenfield / plant commissioning experience will be an added advantage.

Qualification

• Bachelor's Degree in any discipline.
• MBA / PGDM / MSW / relevant postgraduate qualification preferred.

Preferred Industry

Solar | Renewable Energy | Manufacturing | Automotive | Engineering | Industrial Projects