Sr. Executive - site statutory

Job Description Sr. Executive Site Statutory

Job Purpose

To independently manage and monitor Administration & statutory compliance and labour-related requirements at the factory construction site, ensuring timely registrations, licences, renewals, returns, records, inspections and coordination with statutory authorities and contractors.

Key Responsibilities

• Manage statutory compliance requirements applicable to the construction project and site operations.

• Ensure compliance related to BOCW, Contract Labour and other applicable labour laws.

• Coordinate registration, renewal and maintenance of applicable licences, permits, registrations and statutory documents.

• Manage contractor statutory compliance, including:

• Labour licence/registration

• Contractor manpower records

• Wage and attendance records

• PF/ESI compliance

• Minimum wage compliance

• Labour welfare requirements

• Statutory registers and returns

• Verify statutory documents of contractors before mobilisation and deployment of manpower.

• Maintain a contractor compliance tracker and ensure timely submission of monthly statutory documents.

• Coordinate with contractors, consultants, HR, Finance, Safety and Project teams for compliance closure.

• Liaise with Labour Department and other government/statutory authorities for inspections, notices, submissions and approvals.

• Coordinate statutory inspections and ensure timely closure of observations/non-compliances.

• Maintain a statutory calendar covering licences, renewals, returns, registrations and inspections.

• Monitor compliance with applicable requirements relating to working hours, overtime, wages, leave, welfare facilities and employment records.

• Ensure proper maintenance of statutory registers, records, notices and documents at the site.

• Prepare monthly statutory compliance MIS for management review.

• Identify compliance gaps and coordinate corrective actions with concerned contractors/departments.

• Support audits and internal reviews of contractor and site statutory compliance.

• Coordinate with project management for documentation required for factory commissioning and statutory approvals, wherever applicable.

• Ensure proper documentation and handover of statutory records during project completion.

Key Deliverables / KPIs

• 100% timely renewal of applicable licences and registrations.
• 100% monthly contractor statutory compliance.
• Zero major statutory violations/non-compliances.
• Timely closure of government inspection observations.
• Accurate and up-to-date statutory registers and records.
• Timely submission of statutory returns and reports.
• Effective contractor compliance monitoring.
• Successful statutory/audit compliance during project execution.

Updated Qualification & Experience

• Graduate / Post Graduate in HR, Personnel Management, Labour Welfare, Administration or related discipline.
• 5-10 years of relevant experience in factory construction, EPC, infrastructure, industrial projects or manufacturing.
• Strong practical knowledge of BOCW, Contract Labour, PF, ESI, Minimum Wages and other applicable labour/statutory compliances.
• Experience in handling contractors, labour workforce and statutory/government authorities.
• Must be proficient in Telugu reading, writing and speaking.
• Good command of English and Hindi.
• Good working knowledge of MS Excel, Word and compliance MIS.
• Strong communication, documentation, coordination and follow-up skills.

Preferred Profile

The ideal candidate should have hands-on experience in a large factory/industrial construction site and should be capable of independently handling the site's statutory compliance rather than functioning only as an administrative coordinator.