Sr. Executive - WFI

Sr. Executive WFI

The Senior Executive Workplace Facilities Infrastructure will serve as the Location In-Charge and be responsible for overseeing the end-to-end administration, facilities management, infrastructure operations, workplace services, statutory compliance, and employee experience at the assigned office location. The role requires effective coordination with internal stakeholders, leadership teams, vendors, landlords, and support functions to ensure seamless workplace operations, safety, compliance, and service excellence.
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Key Responsibilities
Workplace Facility Operations
Manage day-to-day facility operations and ensure uninterrupted functioning of office infrastructure.
Oversee housekeeping, pantry, cafeteria, security, transport, pest control, landscaping, and other workplace services.
Ensure optimal workplace readiness and employee satisfaction across office facilities.
Conduct regular facility inspections and implement corrective actions.
Infrastructure Management
Oversee maintenance of electrical systems, UPS, DG sets, HVAC systems, CCTV, access control systems, fire and life safety systems, plumbing, and office assets.
Coordinate preventive and breakdown maintenance activities.
Ensure minimum downtime of critical infrastructure.
Vendor Contract Management
Manage facility service providers and AMC vendors.
Monitor service levels against defined KPIs and SLAs.
Review vendor performance and drive service improvements.
Process work orders, purchase requisitions, service contracts, and invoices.
Administration Employee Services
Act as single point of contact for all workplace-related matters at the location.
Support onboarding, seat allocation, workplace moves, and occupancy management.
Manage office supplies, asset records, visitor management, and workspace utilization.
Drive employee engagement initiatives related to workplace experience.
Compliance, Safety Risk Management
Ensure compliance with statutory, regulatory, and organizational requirements.
Support EHS programs, fire drills, emergency response plans, and safety audits.
Ensure workplace adherence to fire and life safety norms.
Coordinate ISO, internal, and external audits.
Projects Office Infrastructure Development
Support office expansion, renovation, refurbishment, and infrastructure upgrade projects.
Coordinate with architects, project consultants, contractors, and stakeholders.
Track project schedules, budgets, and quality standards during execution.
Ensure successful handover and operational readiness of completed projects.
Budget Cost Management
Manage location facility budgets and operating expenses.
Monitor monthly expenditure and identify cost optimization opportunities.
Verify vendor invoices and ensure timely payment processing.
Prepare MIS reports, budgets, forecasts, and management dashboards.
Stakeholder Management
Collaborate closely with HR, IT, Procurement, Finance, Legal, Security, and Business teams.
Manage landlord relationships and facility-related negotiations.
Provide regular updates to management on operational performance and key initiatives.
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Qualifications
Bachelor''s Degree in Administration, Facilities Management, Engineering, Business Administration, or related field.
Professional certifications in Facilities Management, Administration, or Safety will be an added advantage.
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Experience
Min. 8 years of experience in Workplace Facilities Management, Administration, Corporate Real Estate, or Infrastructure Operations.
Experience handling regional office facilities independently.
Exposure to office fit-out, workplace projects, vendor management, and compliance management.
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Key Competencies
Facility Infrastructure Management
Vendor and Contract Management
Budgeting Cost Control
Stakeholder Man