Sr. HR Coordinator (SOM, Pediatric Human Resources)

School of Medicine, Pediatrics is seeking a Sr. HR Coordinator who will serve as the primary point of contact for department/divisional personnel/payroll issues. The Sr. HR Coordinator partners with departmental and central HR leaders to interpret HR policy and procedures and works with senior management to establish departmental/divisional practice within JHU guidelines.

Specific Duties & Responsibilities

• Develop and review job descriptions with supervisor/manager/faculty and suggest changes based on understanding of area and need. Submit position requests through the required divisional review and approval workflow.
• Upon financial approval, submit requisition to JHU Jobs and ensure accurate posting.
• May do preliminary candidate interviews and collaborate with Talent Acquisition and Compensation staff to facilitate the hiring process.
• Participate in creating/developing department/divisional orientations. May deliver training.
• Facilitate general human resources questions for the department and escalate concerns or more complex inquiries for central support and resolution.
• Provide guidance and make recommendations on appropriate starting salaries and promotional salaries for faculty and staff to ensure equity, in collaboration with the HR-Compensation team.
• Oversee the general onboarding process for new employees and work to ensure payroll system and new hire data accuracy.
• Assist and advise employees on tax information, sick time, vacation time, holidays, leave of absence, family medical leave, payroll, tuition reimbursement, flexible fringe benefits, deductions, etc.
• Responsible for coordinating initial departmental efforts related to staff that require Family Medical Leave (FMLA) and Short Term Disability (STD Parental leave and Birth Recovery Leave. Will work with divisional administration, supervisors, and SOM and JHHS HR representatives on submission of paperwork related to this area.
• Support departmental review and approval process related to time off, E210 management, overtime payments, timely terminations and transaction processing and other payroll and leave related logistics
• Work with departmental HR, administrative and finance leaders to coordinate the annual performance review process. Use guidelines to determine annual increases and communicate changes to staff.
• Support departmental leaders with general employee relations needs, including gathering information to support investigations, performance improvement challenges and all related employee management efforts
• Coordinate visa process for international faculty, fellows, and staff. Resolve visa and credentialing issues.
• Provide general HR guidance to managers and staff within the department or designated area of responsibility.
• Other duties as assigned.

In addition to the duties described above

• Enter and update data in HR systems (e.g., SAP, Workday) with a high degree of accuracy.
• Provide guidance to staff on HR policies and procedures related to scope of employment transactions, leave administration, etc.
• Ensure that all staff HR transactions are processed within established SLAs, while monitoring performance against SLAs and take corrective action when service levels are not met.

Minimum Qualifications

• Bachelor's Degree in Human Resources, Business Administration, or other related field.
• Three years related experience.
• Additional education may substitute for required experience and additional related experience may substitute for required education beyond HS diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.

Preferred Qualifications

• Experience with HR software such as Workday, ADP, or ServiceNow strongly preferred
• Previous experience working in a global HR support function.
• Experience with automation tools or coding languages, data analysis, and reporting.
• SHRM-CP or other HR certification (preferred but not required).

Classified Title: Sr. HR Coordinator

Role/Level/Range: ATP/03/PB

Starting Salary Range: $47,350 - $82,820 Annually ($63,000 targeted; Commensurate w/exp.)

Employee group: Full Time

Schedule: M-F 8:30a - 5p

FLSA Status: Exempt

Location: Hybrid/School of Medicine Campus

Department name: SOM Ped Human Resources

Personnel area: School of Medicine