Sr. HR Executive

Job Purpose

The HR Executive will be responsible for employee recruitment, onboarding, attendance, payroll coordination, employee records, HR documentation, performance monitoring, and day-to-day HR administration.

Key Responsibilities

1. Recruitment & Hiring

• Handle end-to-end recruitment for office, service, sales and back-office positions.
• Prepare and post job advertisements.
• Screen CVs and shortlist candidates.
• Conduct initial HR interviews.
• Coordinate interviews with management and department heads.
• Maintain recruitment tracker and candidate database.
• Complete joining formalities and documentation.

2. Employee Onboarding

• Prepare appointment letters and joining documents.
• Conduct new employee induction.
• Explain company policies, rules and procedures.
• Coordinate ID cards, email IDs, system access and other joining requirements.
• Maintain employee personal files.

3. Attendance & Leave Management

• Monitor daily attendance and punch-in/punch-out.
• Maintain leave records.
• Track late coming, absenteeism and weekly offs.
• Prepare monthly attendance reports for payroll.
• Follow up on missing attendance or attendance discrepancies.

4. Payroll Coordination

• Collect monthly attendance and salary inputs.
• Coordinate salary calculations with Accounts.
• Provide details of leave deductions, late-coming deductions, incentives and other adjustments.
• Maintain salary and payroll records.
• Ensure payroll inputs are submitted within the scheduled timeline.

5. Employee Performance & KRA

• Maintain employee KRA/KPI records.
• Coordinate monthly performance assessments.
• Collect Daily Activity Reports (DAR), Weekly Reports and MIS from employees.
• Prepare performance summaries for management.
• Track target vs. achievement.

6. HR Administration

• Maintain employee database and HR files.
• Prepare HR letters, notices and internal communications.
• Maintain employee joining, resignation and exit records.
• Coordinate confirmation, transfer, promotion and disciplinary documentation.
• Ensure HR documents are properly filed and updated.

7. Employee Relations

• Address routine employee queries and HR-related concerns.
• Coordinate between employees and management.
• Maintain professional workplace discipline.
• Handle employee grievances confidentially and escalate important matters to management.

8. Statutory & Compliance Support

• Coordinate documentation related to applicable statutory requirements.
• Maintain records related to ESI, PF, Professional Tax and other applicable compliance.
• Coordinate with Accounts/consultants for required submissions and documentation.

9. Exit Management

• Process resignation documentation.
• Coordinate notice-period requirements.
• Conduct exit formalities and exit interviews.
• Collect company assets and documents.
• Coordinate final settlement information with Accounts.

Daily HR Activities

• Attendance verification
• Leave updates
• Recruitment follow-up
• Candidate interview coordination
• Employee query handling
• Joining documentation
• HR MIS updating
• Follow-up on pending employee documents
• DAR/KRA collection

Monthly HR Activities

• Attendance & payroll inputs
• Employee performance/KRA report
• Recruitment status report
• Leave report
• Late-coming/absenteeism report
• Employee master-data verification
• Salary-related HR coordination
• HR MIS submission to management

Key Skills Required

• Good communication skills
• MS Excel and MS Office knowledge
• Recruitment and interview coordination
• HR documentation
• Payroll and attendance knowledge
• Good follow-up skills
• Confidentiality and professionalism
• Time management
• Problem-solving ability

Pay: ₹15,000.00 - ₹25,000.00 per month

Benefits:

• Cell phone reimbursement
• Health insurance
• Leave encashment
• Paid sick time

Education:

• Master's (Preferred)

Work Location: In person