Sr. Purchase Executive

Key ResponsibilitiesA. Purchase & Procurement Management

• Understand and review material requirements and purchase indents raised by the Production, Design & Development (D&D), and Stores Departments.
• Identify suitable suppliers and obtain competitive quotations to ensure optimal pricing, quality, and delivery timelines.
• Negotiate prices, payment terms, credit periods, and delivery schedules with vendors.
• Prepare purchase orders (POs) and obtain approvals from the respective HODs, particularly for high-value or critical materials.
• Follow up regularly with suppliers to ensure timely delivery of ordered materials.
• Review pending purchase orders daily/weekly and maintain updated records of expected material receipt dates.
• Develop new suppliers to improve sourcing options, product quality, and cost competitiveness.

B. Vendor Management & Evaluation

• Identify, register, and maintain approved suppliers, service providers, and outsourced vendors in accordance with company procedures and applicable ISO 9001 requirements.
• Conduct monthly supplier performance evaluations and re-evaluations based on quality, pricing, delivery, service, and reliability.
• Maintain updated supplier records, including quotations, approved vendor details, credit periods, payment terms, and contact information.
• Maintain organized physical and electronic records of supplier registration documents and other relevant correspondence.

C. Material Receipt & Quality Coordination

• Coordinate the receipt of incoming materials from vendors and ensure acceptance in accordance with established procedures.
• Verify the quantity, brand, specifications, and other requirements of received materials against the purchase order and delivery documents.
• Record material receipts in Tally/ERP and prepare the Goods Inward Inspection Report (GIIR) or applicable goods receipt documentation.
• Coordinate with the Quality Control (QC) Department for inspection and approval of incoming materials.
• Arrange the return of rejected materials to suppliers with appropriate rejection notes and supporting documentation.
• Follow up with suppliers for replacement of rejected materials, credit notes, invoice corrections, or other necessary adjustments.
• Maintain accurate records of goods receipt notes, purchase orders, delivery challans, inspection reports, sample materials, and approved items.

D. Inventory & Stores Coordination

• Coordinate with the Stores and Production Departments to ensure timely availability of required materials.
• Review purchase indents and monitor physical stock levels to avoid shortages, excess inventory, and production delays.
• Monitor the outward movement of materials from stores and ensure proper documentation and traceability.
• Follow up with suppliers regarding pending materials, delivery commitments, and outstanding purchase-related invoices.
• Monitor and verify purchase-related entries in Tally/ERP to maintain accurate inventory and procurement records.

E. Documentation & Reporting

• Maintain complete and updated records of purchase orders, quotations, invoices, receipt notes, rejection reports, delivery challans, and supplier correspondence.
• Prepare and submit daily reports covering purchase orders placed, materials received, pending orders, and expected delivery dates.
• Prepare weekly and monthly purchase reports for management review.
• Submit approved supplier invoices to the Accounts Department within the stipulated timelines.
• Inform the Accounts Department about advance payments due to vendors by providing purchase orders and agreed payment terms.
• Ensure proper documentation, traceability, and compliance with the company's procurement procedures and applicable ISO requirements.

F. Interdepartmental Coordination

• Coordinate effectively with Production, Stores, Design & Development (D&D), Quality Control, Accounts, and suppliers to ensure smooth procurement operations.
• Resolve purchase-related issues involving material shortages, delayed deliveries, quality rejections, invoice discrepancies, and supplier commitments.
• Ensure timely communication of procurement status and potential supply delays to the concerned departments.
• Perform other purchase-related duties as assigned by the Department Head or Management.

Pay: ₹16,000.00 - ₹51,000.00 per month

Work Location: In person