Sr. Purchasing Supervisor

Purchasing Supervisor Job Description

Position Summary

The Purchasing Supervisor is responsible for overseeing the procurement of raw

materials, components, equipment, and indirect supplies required to support

manufacturing operations. This role supervises purchasing personnel, manages supplier

relationships, monitors inventory levels, negotiates pricing and contracts, and ensures

materials are available to meet production schedules while maintaining quality and cost

objectives.

Key Responsibilities

Procurement & Supplier Management

• Supervise daily purchasing activities and purchasing team performance.
• Source and qualify suppliers to ensure quality, delivery, and cost requirements are

met.

• Negotiate pricing, contracts, payment terms, and service agreements with

vendors.

• Develop and maintain strong supplier relationships to support operational needs.
• Monitor supplier performance through key metrics including on-time delivery,

quality, and responsiveness.

• Lead supplier issue resolution and corrective action initiatives.

Demand Planning, Forecasting & Analytics

• Analyze historical material usage, purchasing activity, production schedules, and

demand to identify trends and future requirements.

• Use ERP/MRP data, forecasts, open orders, lead times, safety stocks, and

inventory levels to anticipate material needs.

• Develop purchasing plans that support future production while minimizing excess

inventory.

• Identify potential shortages, excess inventory, obsolete material, and supply risks

before they impact operations.

• Evaluate changes in demand and production schedules and adjust purchasing

plans accordingly.

• Analyze numerical data and purchasing trends to determine appropriate order

quantities, timing, safety stocks, and reorder points.

• Create and maintain reports, spreadsheets, dashboards, and other tools to

support purchasing and management decisions.

• Compare historical results to future requirements and adjust strategies based on

actual usage and changing business needs.

Inventory & Production Support

• Coordinate material purchases to support production schedules and customer

demand.

• Monitor inventory levels to minimize stockouts and excess inventory.
• Collaborate with Production Planning, Operations, Engineering, and Quality

teams to ensure material availability.

• Review material requirements planning (MRP) reports and execute purchasing

strategies accordingly.

• Support cycle counts and inventory accuracy initiatives.

Cost Management

• Identify and implement cost reduction opportunities through strategic sourcing

and negotiation.

• Analyze purchasing trends, market conditions, and supplier pricing.
• Monitor spending against budgets and purchasing targets.
• Generate cost savings reports and procurement performance metrics.

Team Leadership

• Supervise, train, and develop purchasing staff.
• Establish departmental goals and performance expectations.
• Conduct employee performance reviews and coaching sessions.
• Promote continuous improvement and best practices within the purchasing

function.

Compliance & Process Improvement

• Ensure compliance with company purchasing policies and procedures.
• Maintain accurate purchasing records, contracts, and supplier documentation.
• Support quality management and regulatory compliance requirements.
• Lead initiatives to improve procurement processes, system utilization, and

operational efficiency.

Qualifications

Education

• Bachelor's degree in Supply Chain Management, Business Administration,

Operations Management, or related field preferred.

• Equivalent combination of education and experience may be considered.

Experience

• 5+ years of purchasing or procurement experience in a manufacturing

environment.

• 2+ years of supervisory or leadership experience preferred.
• Experience with ERP/MRP systems and supply chain processes.
• Experience with inventory analysis, forecasting, material planning, or demand

planning preferred.

Skills & Competencies

• Strong negotiation and vendor management skills.
• Knowledge of manufacturing operations, inventory control, and procurement

best practices.

• Excellent analytical and problem-solving abilities.
• Proficiency in ERP systems and Microsoft Office Suite, particularly Excel.
• Strong communication and interpersonal skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Knowledge of lean manufacturing and continuous improvement principles

preferred.

Key Metrics

• Material availability and production support.
• Supplier on-time delivery performance.
• Inventory turns and inventory accuracy.
• Cost savings achieved through sourcing initiatives.
• Purchase price variance (PPV).
• Supplier quality performance.
• Procurement cycle time.

Working Conditions

• Manufacturing and office environment.
• Occasional travel to supplier sites and industry events.
• Ability to work flexible hours as needed to support operational requirements.

Reports To: Supply Chain Manager

Direct Reports: Buyers, Purchasing Agents, Procurement Specialists, and/or

Inventory Coordinators