Sr. Spc, HRBP

The opportunity:

This role gives the VP, HR Technology & Operations, and HRBPs operational and analytical support across North America HR, IT, Finance, and Procurement, roughly 1,300 employees. Half of the role keeps core HR processes accurate and on schedule. The other half supports projects, data requests, and day-to-day needs that come up in a fast-moving, post-merger environment. The Sr. Specialist, HRBP reports directly to the VP, HR Technology & Operations and works closely with the HRBPs who support HR, IT, Finance, and Procurement. Time is split about evenly: 50%: core HR operations. Reporting, requisitions, promotions, onboarding, offboarding, and process tracking across Corporate Functions, and 50%: project and ad hoc support. Data pulls, draft materials, research, and other requests from the VP of HR and the HRBPs.

How you will impact Smurfit Westrock:

Project and Ad Hoc Support

• Prepare draft PowerPoint slides, data summaries, and meeting materials
• Pull and organize data for leadership requests, often on short timelines
• Complete ad hoc requests with guidance, asking clarifying questions early to keep work on track
• Support HR for HR initiatives, team meetings, and events as assigned

Data and Reporting

• Prepare, validate, and maintain HR data and recurring reports using established templates.
• Run standard reports, including headcount, attrition, promotions, and organizational change.s
• Prepare Excel summaries and flag data discrepancies to the HRBP
• Work with HRIS and analytics teams to resolve data issues

HR Process Execution

• Support recurring cycles, including performance, merit planning, audits, and organizational changes
• Maintain trackers and status updates across client groups

Requisition and Promotion Support

• Coordinate requisition and promotion approvals within established guidelines
• Review requests for completeness before routing for approval
• Track status and outcomes, and escalate exceptions to the appropriate HRBP

Onboarding and Offboarding

• Coordinate onboarding and offboarding with HR Ops, IT, and hiring managers
• Schedule orientation sessions, meet and greet, and stakeholder introductions
• Coordinate system access, equipment setup, and equipment return

Employee Relations Support

• Support the HRBPs during peak workload, under HRBP direction
• Schedule meetings, take notes, and document employee concerns, routing them to the appropriate HRBP
• Assist with scheduling and documentation for ADA interactive process steps
• Assist with drafting performance improvement plan (PIP) documents and timelines for HRBP review
• Maintain confidential case files and records

Process Improvement

• Maintain templates, checklists, FAQs, and standard operating materials
• Suggest ways to simplify or standardize repeatable work
• Document process changes as directed

What you need to succeed:

• Bachelor’s degree in human resources, business, or a related field, or equivalent experience
• 2 to 4 years of HR experience in HR operations, coordination, or generalist support roles
• Intermediate to advanced Excel (pivot tables, lookups) and working proficiency in PowerPoint
• Experience with an HRIS and running standard HR reports
• Discretion with confidential information, including employee and compensation data
• PHR, SHRM-CP, or a PHR is a plus

What we offer:

• Corporate culture based on integrity, respect, accountability, and excellence
• Comprehensive training with numerous learning and development opportunities
• An attractive salary reflecting skills, competencies, and potential