St Charles Campus Coordinator

Job Summary:

The purpose of the Campus Coordinator is to facilitate systems that help people find their place, fulfill their purpose, and grow with Christ. The Campus Coordinator supports the day-to-day operations of the St. Charles Campus and the Campus Pastor by coordinating communication, administration, volunteers, weekend services, and campus events. This position serves as a key point person for campus operations, helping create organized, welcoming, and ministry-focused environments while maintaining appropriate confidentiality.

Essential Duties, responsibilities, Accountabilities & Deliverables:

The Campus Coordinator is required to perform a range of duties including, but not limited to oversight and/or direct responsibility for:

• Schedule Campus Pastor appointments and manage meeting requests.
• Document correspondence, visits, calls, emails, etc. in Element Church database.
• Manage petty cash and complete all expense reports, purchase orders and check requests for Campus.
• Act as a liaison for all VIP’s (including logistics, travel, and hospitality).
• Communicate with Team Leaders, staff and/or ministry volunteers to ensure all service details are in order.
• Support Campus Pastor in ghost writing with letters of recommendation, letters of reference, organizational letters, touch cards and emails.
• Collaborate with Campus Pastor on Volunteer appreciation, and any other gifts for key contacts and distribute as needed.
• Assist in overall communication from Campus Pastor’s office to all staff in a professional manner.
• Maintain Agendas for all Campus Meetings and Meetings the Campus Pastor is a part of.
• Maintain Inventory of all Campus Property.
• Maintaining software systems for the campus.
• Work closely with all departments to make sure everything is ready for Services. Point person for any issues that arise on a Sunday.
• The coordinator will be direct oversight of the Administration, Business and Dream Team for the WRN campus.

Job skills and requirements:

• Highly skilled in the use of computer programs, including Planning Center Online, Rock RMS, Asana, Microsoft Office Suite and internet savvy.
• Ability to communicate effectively with Central Leadership.
• Demonstrate professionalism and poise when communicating with external requests.
• Excellent time management skills, attention to detail and ability to multi‐task

Key result area:

· Campus Pastor and Staff are receiving clear and timely communication on a consistent basis.

· Documentation is expedient, clear, and shared in a timely follow up.

· Campus staff and church members feel appreciated and always loved from the coordinator.

Job Type: Part-time

Pay: $18.00 - $20.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Paid time off

Work Location: In person