Staff Accountant

Job Summary:

The Staff Accountant will be responsible for managing the Company's full-cycle Accounts Payable process while ensuring accurate accounting records and maintaining strong relationships with vendors and internal stakeholders. This role will serve as the primary point of contact for accounts payable activities, intercompany transactions, and related account reconciliations across multiple entities. The ideal candidate will have extensive experience in Accounts Payable, a strong understanding of intercompany accounting, and hands-on QuickBooks experience.

Supervisory Responsibilities: N/A

Duties and Responsibilities:

• Manage the full Accounts Payable cycle, including invoice receipt, coding, approval routing, payment processing, and vendor communications.
• Review and code vendor invoices to appropriate general ledger accounts and cost centers.
• Process weekly ACH, wire, and check payments while maintaining compliance with Company policies and internal controls.
• Reconcile vendor statements and resolve discrepancies in a timely manner.
• Maintain vendor master records and manage vendor onboarding documentation.
• Serve as the primary accounting contact for Accounts Payable inquiries from vendors and internal departments.
• Record, reconcile, and monitor intercompany transactions between related entities.
• Prepare and reconcile intercompany balances monthly and ensure timely settlement of intercompany accounts.
• Assist with month-end and year-end closing activities, including accruals and account reconciliations.
• Reconcile Accounts Payable, accrued liabilities, credit card accounts, and other assigned balance sheet accounts.
• Assist in preparing monthly financial statements and supporting schedules.
• Support annual audits by preparing schedules and providing requested documentation.
• Assist with sales tax and other compliance reporting as needed.
• Identify opportunities to improve AP processes, workflows, and internal controls.
• Maintain a strong understanding of accounting systems and integrations that impact financial reporting.
• Perform other related duties as assigned.

Required Skills/Abilities:

• Extensive knowledge of Accounts Payable processes and best practices.
• Strong understanding of intercompany accounting and reconciliations.
• Experience managing high-volume invoice processing and vendor payments.
• Excellent attention to detail with strong organizational and time management skills.
• Strong analytical and problem-solving abilities.
• Understanding of Generally Accepted Accounting Principles (GAAP).
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Strong verbal and written communication skills.
• Advanced proficiency in Microsoft Excel.
• Strong working knowledge of QuickBooks Online and/or QuickBooks Enterprise.
• Experience with accounting system integrations and AP automation tools preferred.

Education and Experience:

• Experience supporting multiple legal entities or operating companies.
• Experience in manufacturing, distribution, construction, or multi-entity environments preferred.
• Experience with monthly intercompany reconciliations and consolidating activity across entities.
• Prior involvement in accounting process improvement initiatives.
• Bachelor's degree in Accounting, Finance, or related field preferred.
• Minimum 3-5 years of accounting experience required.
• Minimum 3 years of hands-on Accounts Payable experience required.
• Significant experience with intercompany accounting strongly preferred.
• QuickBooks experience required.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds on occasion.

We provide equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, disability, genetic information, veteran status, or any other status protected by applicable law.