Staff Accountant, AR

DEPARTMENT

Accounting and Finance

BASIC FUNCTION

Maintains accurate financial records by managing daily transactions, preparing journal entries, and performing daily, weekly, and month-end reconciliations (bank, AR/AP, fixed assets) in compliance with GAAP. Supports the closing process, analyzes financial data, and assists in generating financial reporting and analysis

Characteristic Duties and Responsibilities

• Performs analysis, reconciles, and records sales activity from credit card merchant accounts, membership database, and other applications.

• Prepares bank account reconciliations.

• Prepares and enters specified general journal transactions, including monthly reconciliations and accruals as required.

• Ensures compliance with GAAP and internal control of activities conducted in the role.

• Provides backup for specified tasks for the department's monthly chapter accounting, including verification of chapter dollars received, expenses paid through chapter equity accounts, and preparation of electronic file for transmission to chapters. Provides support to chapter staff and officers regarding queries on information reported on monthly equity statements.

• Assists in the development and editing of department policies and procedures.

• Records transactions to maintain the integrity of the general ledger and sub-ledgers, including input of automated and manual entries to the general ledger.

• Creates financial reports and analyses on a timely basis for review by the Controller and CFO.

• Processes manual credit card transactions as well as credit card refunds for ACEP and managed organizations.

• Prepares sales tax filings and submissions. Provides support for other tax filings as needed.

• Prepares assigned audit schedules and assists with requests for preparation of Form 990.

• Assists Controller and CFO with duties related to financial systems implementation, such as GL account mapping, testing, and data validation.

• Perform other duties as assigned to support the efficient operation of the finance department.

Relationships and Contacts

Reports to:

Accounting Manager, Accounts Receivable

Internal Contacts:

All College staff

External Contacts:

Vendors, customers, ACEP members, ACEP committee members, ACEP board of directors, ACEP faculty, chapter officers and staff, managed organizations’ members and boards of directors, travel agencies, banks, and auditors

Required Education and Experience

• Bachelor’s degree in accounting or finance required.

• Prior experience in GL accounting, month-end closing, and reconciliations.

Other Desired Qualifications

• Proficiency in ERP software (i.e., Sage Intacct, NetSuite), Microsoft Office, and SharePoint.

• Intermediate to advanced Excel proficiency (pivot tables, VLOOKUPs).

• Strong understanding of US GAAP.

• Familiarity with nonprofit fund accounting.

• Familiarity with database management and the relationship between finance, spreadsheets, and database software packages.

• Attention to detail and demonstrated ability to handle multiple tasks.

• Ability to set priorities within a heavy workload.

• Demonstrated problem-solving skills, ability to make independent decisions, and follow-through on assignments to conclusion.

• Exhibit tact in dealing with a variety of individuals.

We are an equal opportunity and E-Verify employer who offers a competitive salary, an excellent benefits package, a retirement plan, and more.