Staff Accountant

Description:

POSITION SUMMARY:

The Staff Accountant is responsible for supporting the daily accounting operations of Texas Methodist Foundation (TMF), Wesleyan Impact Partners (WI), and affiliated entities by maintaining accurate financial records, processing accounting transactions, reconciling accounts, preparing financial reports, and ensuring compliance with Generally Accepted Accounting Principles (GAAP) and organizational policies. The position serves as a key contributor to month-end and year-end close processes, audit preparation, and financial reporting activities while providing exceptional internal customer service to departments and stakeholders.

The Staff Accountant works collaboratively with the accounting team and cross-functional departments to ensure the timely, accurate, and efficient management of financial information in support of organizational objectives.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Organizational Stewardship

• Embrace and exemplify the organization's core values of Servanthood, Integrity, and Competence.
• Support a culture of accountability, collaboration, continuous improvement, and excellence.
• Maintain confidentiality of financial, organizational, donor, investor, employee, and client information.
• Build productive relationships with internal departments and external service providers.

General Accounting

• Record and maintain accurate financial transactions in accordance with GAAP, organizational policies, and internal controls.
• Prepare and post journal entries for routine and recurring accounting activities.
• Assist in maintaining the general ledger and supporting subsidiary ledgers.
• Perform account reconciliations and investigate discrepancies to ensure accuracy and completeness.
• Reconcile bank accounts, investment accounts, clearing accounts, prepaid expenses, fixed assets, and other balance sheet accounts.
• Monitor accounting transactions for proper classification and coding.

Financial Reporting

• Assist in preparing monthly, quarterly, and annual financial statements and supporting schedules.
• Prepare supporting documentation for management reports, board reports, and regulatory filings.
• Analyze fluctuations, variances, and unusual account activity and provide explanations to management.
• Assist with the preparation of compliance, grant, and departmental financial reporting requirements.

Month-End and Year-End Close

• Participate in monthly, quarterly, and annual close activities.
• Prepare reconciliations, accruals, allocations, and adjusting journal entries.
• Ensure assigned closing tasks are completed accurately and within established timelines.
• Assist in maintaining accounting schedules and supporting documentation.

Accounts Payable and Cash Management Support

• Assist with accounts payable processing and review activities as needed.
• Review supporting documentation for completeness and compliance with organizational policies.
• Support electronic payment processing and cash management activities.
• Monitor cash transactions and banking activity and investigate variances.

Fixed Assets and Investments

• Maintain fixed asset records and depreciation schedules.
• Assist with investment accounting and reconciliation activities.
• Track capital expenditures and support related reporting requirements.

Audit and Compliance Support

• Prepare audit schedules, supporting documentation, and requested reports for internal and external auditors.
• Maintain organized financial records and supporting documentation.
• Assist in ensuring compliance with nonprofit accounting standards, reporting requirements, audit requirements, and internal controls.
• Support implementation of accounting policies and process improvements.

Process Improvement

• Identify opportunities to improve accounting processes, efficiency, controls, and reporting accuracy.
• Participate in system implementations, upgrades, testing, and process documentation efforts.
• Recommend improvements to procedures and workflows that strengthen financial controls.

Additional Duties

• Complete required compliance, cybersecurity, and organizational training.
• Participate in special projects and cross-functional initiatives.
• Perform other duties as assigned.

Requirements:

EDUCATION

Bachelor's degree in accounting, Finance, or related field.

EXPERIENCE

2-5 years of progressive accounting experience.

Experience preparing reconciliations, journal entries and financial reports.

Experience with accounting software and ERP systems