Staff Accountant

We are seeking a detail-oriented and experienced Staff Accountant to support day-to-day accounting operations, with a strong focus on Accounts Payable, bank and intercompany reconciliations, sales tax compliance, fixed asset management, and month-end close.

The ideal candidate will be organized, analytical, and comfortable managing multiple accounting functions while ensuring accurate and timely financial records.

Key Responsibilities

• Accounts Payable and vendor invoice processing
• Bank, credit card, and intercompany reconciliations
• Vendor statement reconciliation and AP monitoring
• Multi-state sales and use tax compliance
• Fixed asset tracking and depreciation
• Journal entries and general ledger maintenance
• Month-end and year-end close
• Audit and tax support

1. Accounts Payable & Vendor Management

• Invoice Processing: Enter and process vendor invoices accurately and timely.
• AP Monitoring: Monitor the accounts payable listing and ensure invoices are properly recorded and processed.
• Vendor Reconciliation: Reconcile vendor statements to the company's AP records and investigate and resolve discrepancies.
• Payment Tracking: Assist with monitoring outstanding invoices and ensuring timely payment of vendor obligations.
• Vendor Records: Maintain accurate vendor information and supporting documentation.

2. General Ledger & Record Keeping

• Journal Entries: Prepare and post recurring and non-recurring journal entries, including month-end adjustments.
• General Ledger Maintenance: Maintain and update the general ledger and subsidiary ledgers.
• Data Verification: Review financial data to identify, investigate, and correct accounting errors or variances.

3. Reconciliations & Transaction Tracking

• Bank Reconciliations: Perform regular reconciliations of bank and credit card statements.
• Intercompany Reconciliations: Reconcile intercompany accounts and transactions and investigate discrepancies.
• Account Reconciliations: Perform balance sheet account reconciliations and ensure supporting schedules are accurate and up to date.
• Sub-ledger Alignment: Reconcile accounts payable and accounts receivable records with the general ledger.
• Fixed Assets: Maintain fixed asset records, manage depreciation schedules, and track capital expenditures.

4. Month-End & Year-End Closing

• Accruals & Adjustments: Calculate and post month-end adjustments, prepaid expenses, and expense accruals.
• Close Procedures: Support the month-end and year-end close process in coordination with the CAO, ensuring accurate and timely completion of closing activities.
• Account Review: Review account balances and supporting schedules to identify discrepancies before closing.

5. Tax, Compliance & Audit Support

• Sales & Use Tax: Assist with multi-state sales and use tax compliance, including calculating tax liabilities and maintaining supporting records.
• Tax Support: Assist with corporate and other applicable tax filings and provide requested accounting information.
• GAAP Adherence: Ensure accounting documentation and financial tracking follow Generally Accepted Accounting Principles (GAAP).
• Audit Support: Assist with internal and external audits by providing requested documentation, schedules, and financial information.

6. Financial Reporting & Analysis

• Financial Reporting: Assist with preparing financial reports and supporting schedules as needed.
• Variance Analysis: Review financial activity and assist in identifying and explaining significant variances.
• Management Support: Provide accounting information and reports to support management's financial decision-making.

Qualifications

• Bachelor's degree in Accounting, Finance, or a related field preferred, or equivalent accounting experience.
• 2–5 years of accounting experience in a Staff Accountant or similar role.
• Strong experience with Accounts Payable and vendor invoice processing.
• Experience reconciling vendor statements and resolving discrepancies.
• Strong knowledge of general ledger accounting and account reconciliations.
• Experience with bank and intercompany reconciliations.
• Experience with multi-state sales and use tax preferred.
• Experience with fixed assets and depreciation schedules.
• Proficiency in Microsoft Excel and accounting systems.
• Strong attention to detail and organizational skills.
• Ability to work independently and manage multiple priorities.
• Ability to meet month-end and year-end closing deadlines.
• Ability to work onsite at the company’s head office.

Compensation

$30–$35 per hour, depending on experience and qualifications.