Staff Accountant

Position Summary Covenant House Texas provides shelter for homeless, abused, and abandoned youth ages 18 - 24. In keeping with the Mission Statement and Principles of Covenant House, is responsible for all aspects of accounts payable, accounts receivable, grant billing, and general accounting support.

Specific Responsibilities Accounts Payable:

• Retrieve incoming mail delivered to the office and P.O. Box and emails that contain invoices, check requests, and donation checks for processing.
• Distribute invoices to appropriate department managers for check requests and approval; ensure invoices are paid in a timely manner.
• Verify vendor statements with payment records and request copies of invoices when necessary.
• Enter vendor invoices and check requests in the Invoice/Check Request Log in Excel daily. Once the log is approved, enter the payment batches in the Lawson A/P system and set up vendor payments in the bank portal (via Bill Pay, ACH, or wire transfer).
• Verify the accounting codes of invoices/check requests entered in the Invoice Log; reconcile the invoices entered in the Invoice Log against the data entered in Lawson A/P before the payment batch is released/closed.
• Monitor payments issued but not cleared by the bank account regularly to identify outstanding checks and determine subsequent actions such as voiding existing payments and reissue replacement payments.
• Maintain vendor files; perform vendor research and analysis as needed.

Metro Bus Passes

• Reconcile the usage of Metro bus passes monthly and order additional passes when needed.
• Prepare monthly journal entries based on the reconciliation.
• Safeguard the Metro bus pass inventory kept in the safe in the Accounting Dept. to prevent unauthorized use.

Finance

• Responsible for assigned general ledger account reconciliations, including research and resolution of discrepancies.
• Maintain all accounts payable filing.
• Management and reconciliation of petty cash.
• Prepare and upload journal entries as assigned by the supervisor.
• Deposit donation checks and email softcopy of checks deposited to various departments for record keeping.
• Collect and track supplemental time sheets for grant reimbursement submissions.
• Support annual financial audit, Single Audit, and site monitoring/audit as required by grant administrators/agencies.
• Compile/maintain documentation of desktop procedures and processes.
• Prepare monthly grant billing, reporting, and reconciliation.
• Perform other duties and responsibilities as directed by the supervisor.

Position Requirements

• A bachelor’s degree in accounting or a related field preferred
• 2 years experience in full-cycle accounts payable function, general ledger accounting, and account reconciliation.
• Must have good computer skills including Microsoft Excel and Word; experience in ERP systems, and direct experience in the Lawson Accounting System is highly desirable.
• Must have good organizational skills.
• Must be comfortable sharing responsibilities in a small office setting where backup functions are necessary.
• Must have a valid Texas Driver’s License and driving record acceptable to the Agency’s insurance carrier.
• Must be able to push or pull objects weighing up to 25 lbs. (such as file drawers or boxes).
• Must be able to plan or schedule work activities.
• Must be able to work well with limited supervision.
• Must be able to read written materials.
• Must be able to understand and communicate orally in conversational (standard business) English.
• Must be able to compose and prepare routine business memos and correspondence.
• Must be able to work under time pressure.
• Must be able to work with distractions and interruptions.
• Must have a positive and friendly attitude.