Staff Admin

Part-Time Villa Admin & Social Media Staff

Location: Kesaint Blanc Villas, Seminyak, Bali

Working Schedule: 3 days per week (Part-Time)

Reports to: Villa Owner / Management

Job Overview

We are looking for a reliable and organized part-time staff member to assist with the administrative, financial, and social media activities of Kesaint Blanc Villas.

The role focuses on ensuring that villa income is properly received, bills are paid on time, administrative records are organized, and our social media remains active.

A separate villa management company handles daily villa operations, including housekeeping, maintenance, purchasing, and guest check-in and check-out.

Key Responsibilities

1. Administration & Finance

• Monitor villa bookings and payments from OTAs (Airbnb, Booking.com, etc.).
• Check that OTA payouts are received correctly and follow up on outstanding payments.
• Prepare a simple monthly income and expense report.
• Arrange payment of villa bills, including electricity, internet, water, and other recurring expenses.
• Organize invoices, receipts, and payment records.

2. Social Media & Marketing

• Manage the villa's Instagram and other social media accounts.
• Create and post simple content, including villa photos, reels, stories, and promotions.
• Respond to social media inquiries and direct potential guests to the appropriate booking channels.
• Coordinate with the villa management company to obtain updated photos, guest reviews, and promotional information.

3. Coordination & Reporting

• Communicate with the villa management company regarding bookings, occupancy, and financial matters.
• Monitor the villa's income and expenses and flag any discrepancies to the owner.
• Provide a short weekly update on bookings, payments, bills, and social media activities.

Requirements

• Organized, responsible, and able to work independently.
• Basic knowledge of Excel or Google Sheets.
• Familiar with Instagram, Canva, and basic content creation.
• Good communication skills in Bahasa Indonesia and basic English.
• Previous experience in villa administration, hospitality, or social media is an advantage.