Staff Assistant III

Title: Staff Assistant III

Location: Pasadena, CA

Duration: 1 year

1st Shift

Pay Range: $28.70-48.95: Based on experience and outcome of interview

NO C2C Partnerships or Staffing Support

This position will be part of a specific Business team, reporting to the Business Manager. The business team works together as a team and enjoys a supportive environment where communication is encouraged, opened and frequent. We utilize a team email address, Teams, Gateway, Slack and Wiki to document procedures, track purchases and ensure we are accessible to our customers and each other.

Primary responsibilities include:

• Provide administrative support to classified projects and additional support to the entire cleared community.
• Manages complex calendars, schedules meetings for management, leads and team members.
• Handles all project related travel for management and assists line org business team with classified travel.
• May coordinate special events and associated logistics.
• Assists in developing project review/presentation materials.
• Handles visitor and conference room logistics to ensure a seamless event.
• Demonstrate proven customer service orientation, excellent organization skills, and flexibility in the performance of the job.
• Focused on prioritizing work and completing assignments accurately and in a timely manner.

Qualifications

• Typically requires a High School diploma with at least 6 years of related experience or an Associate’s degree with a minimum of 1 year of relevant experience.
• Thrives in working as a member of a team
• Exercises good judgement, initiative, attention to detail and follow-through.
• Models positive, helpful, community member behaviors.
• Ability to lift/move 20 pounds unassisted.
• Takes responsibility and initiative.
• Successfully multi-tasks.
• Fluent with: Microsoft Suite, Teams, Power Point, Adobe Acrobat, Outlook and items on the “core” software build
• Ability to identify, learn, and apply new processes to improve office operations.
• Willingness to learn new technologies and tools to enhance and/or improve office processes.
• Motivated self-starter who takes the initiative to perform activities and resolve unusual or nonstandard problems.
• Comfortable taking the initiative to ask questions.

Desire to figure things out.

• Effective interactions with all levels of personnel and provide excellent customer service.
• Demonstrated success in a support position with the ability to maintain patience and composure in a dynamic work environment that includes interruptions and changing priorities.
• Must have current drivers license