Staff Document Control

Responsible for managing the company’s Document Control process end-to-end, ensuring all controlled documents are properly reviewed, approved, issued, distributed, revised, maintained, and traceable throughout their lifecycle.

Key Responsibilities

• Manage the complete Document Control lifecycle, including document registration, review, approval, issuance, distribution, revision, archiving, and obsolete document control.

• Maintain and monitor the Master Document List / Document Register.

• Review documents for:

  • Compliance with approved templates and formats.
  • Completeness and consistency of content.
  • Document numbering and references.
  • Revision history and version control.
  • Correct approval and authorization matrix.

• Control document numbering, revision, distribution, and filing

• Monitor pending, overdue, revised, and periodically reviewed documents.

• Ensure proper traceability of document changes and approval records.

• Ensure only the latest approved document version is officially used.

• Coordinate document review, clarification, and approval with Process Owners and related functions.

• Support continuous improvement of Document Control standards, templates, workflows, and governance.

• Prepare regular Document Control status and monitoring reports.

Mandatory Requirements

• Bachelor's Degree in a relevant field.

• Minimum 5 years of relevant experience in Document Controller.

• Must have experience working in a manufacturing company.

• Experience in the textile manufacturing industry is an advantage.

• Proven experience managing the Document Control lifecycle end-to-end.

• Strong understanding of:

            o          Document governance.

            o          Document numbering and classification.

            o          Version and revision control.

            o          Approval workflow.

            o          Authorization matrix.

            o          Document distribution and archiving.

• Strong attention to detail, especially in reviewing document format, structure, content consistency, and approval requirements.

• Good communication and cross-functional coordination skills are mandatory.

• Able to work independently, systematically, and follow through on outstanding document activities.

• Proficient in Microsoft Office, especially Word, Excel, and PowerPoint.

• Familiar with process mapping and diagramming tools such as Microsoft Visio, Draw.io, Lucidchart, or equivalent.

• Familiarity with Document Management Systems, SharePoint, workflow systems, or digital document repositories is an advantage

• Placement in Head Office and Factory

Key Competencies

• High attention to detail.
• Strong document governance mindset.
• Good analytical and review capability.
• Strong communication and coordination.
• Good ownership and follow-through.
• Systematic and well-organized.
• Comfortable handling multiple documents and priorities simultaneously.